HR Rescue: Human Resource Solutions for Small Business

Podcast: https://hr-rescue-human-resour.captivate.fm

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About HR Shield

Do you own a small business? Are you considering starting a business? Does hiring an HR professional not fit your budget and current cash flow?

Whether you are a newly certified HR professional, business owner, office manager, student or a general curious person HR Shield are certified HR specialists that provide quick, accurate and simple answers to common HR and business questions.

Our mission at HR Shield is to impact those small and midsize companies that don’t yet understand the value or can’t yet afford to hire a full-time certified HR professional. Our goal is to educate the small business owner and help them understand the importance and impact an HR professional can have on their company and one day hire a full time certified professional.

In addition to working with the small to mid-size business owner we provide a full white label HR portal and HR hotline for payroll companies, PEOs and staffing companies and support their small business owner clients.

S10E07 - HR Rescue: Quiet Quitting

Jenni Stone — Thu, 09 Mar 2023 15:00:00 -0400

Quiet quitting remains prevalent, but employers should look for underlying causes rather than assuming employees are lazy. Regardless of what it's called, quiet quitting has costs in workplace productivity and overall engagement. In this week’s episode we share ways to change a quiet quitter to a more positive performer.

Thank you for listening to our podcast. We will continue to keep you updated on the changing landscape of Human Resources and address any topic area you wish to learn more about regarding HR and HR Compliance. Please leave a comment below as we value your feedback or if you have an HR question ask and we just might make your question our next episode!

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S10E06 - HR Rescue: Tips for Building a Conflict Resolution Program

Jenni Stone — Thu, 03 Nov 2022 03:00:00 -0400

Anyone who’s been in the workforce for any length of time (even first-timers) understands that conflict and tension between employees in the workplace is pretty unavoidable. In this episode, we’ll share tips to help you create a system to resolve conflict in the workplace.

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S10E05 - HR Rescue: How to Manage an Employee's Request for an ADA Accommodation

Jenni Stone — Wed, 26 Oct 2022 15:00:00 -0400

If your business employs more than 15 workers (or fewer depending on the state you’re in), it is subject to the Americans with Disabilities Act of 1990 (ADA). This civil rights law prohibits discrimination against people with disabilities not only on the job, but also in schools, on transportation, and in every public and private space that is open to the public. In this episode we’ll share who is an individual with a disability, what are reasonable accommodations and what reasonable accommodation process looks like.

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S10E04 - HR Rescue: Mishandling Employee Tips Proves Costly for Restaurants

Jenni Stone — Wed, 12 Oct 2022 15:00:00 -0400

Sharing servers' tips with managers or using servers' tips to pay other employees' wages is prohibited under the Fair Labor Standards Act (FLSA), as recent developments highlight.

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S10E03 HR Rescue: How the NLRB's Proposed Joint Employment Rule Could Raise Liability Risks

Jenni Stone — Wed, 05 Oct 2022 16:59:00 -0400

Employers may be facing new liability risks under the latest rule proposed by the National Labor Relations Board (NLRB). An employer can be deemed a joint employer if it has indirect and unexercised control over the employment terms and conditions of an employee who is shared with another employer under the proposed rule, which returns to the joint employment standard first set in the Board's 2015 Browning-Ferris Industries decision.

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S10E02 - HR Rescue: How To Discipline Misconduct Related To Social Media

Jenni Stone — Wed, 28 Sep 2022 15:00:00 -0400

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S10E01 - HR Rescue: Common Mistakes In Handling I-9 Forms

Jenni Stone — Wed, 21 Sep 2022 11:33:00 -0400

Did you know, not understanding the difference between correcting I-9s and correcting practices leading to I-9 violations is one of the top 10 mistakes employers make in handling I-9 forms? In this episode we’ll share the most common mistakes in handling I-9 forms.

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S09E15 - HR Rescue: Tips to Create a GREAT Job Posting

Jenni Stone — Wed, 14 Sep 2022 15:00:00 -0400

One of the most common mistakes HR professionals make is to use job descriptions as job postings. Job descriptions and job postings are two different things and, even in small HR departments, can be treated as such.

A job posting is what a company uses to sell itself and an open position while a job description is about compliance. It covers the essential functions, qualifications and physical requirements of the job. In this episode we’ll share some tips to help you create a great job posting.

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S09E14 - HR Rescue: Workers Compensation Insurance, 5 Things You Need to Know

Jenni Stone — Wed, 07 Sep 2022 15:00:00 -0400

As a responsible employer, you want to provide the best work environment for your employees. However, even with the best safety precautions in place, accidents do happen. Fortunately, workers’ compensation insurance helps protect employees and employers in the event of a work-related injury or mishap. In order to maximize the benefits of workers’ compensation insurance as an employer, is this weeks episode, we share a few key points you need to know.

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S09E13 - HR Rescue: Action Steps for a More Positive Work Culture

Jenni Stone — Thu, 28 Jul 2022 15:00:00 -0400

Culture depends on leadership and behavior throughout your organization. People follow the cues of others. Training on its own isn’t enough to alter behavior—the way employees act is also shaped by core values, performance management and how policies are enacted. In this week’s episode, we share 5 Action Steps for a More Positive Work Culture.

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S09E12 - HR Rescue: Maintaining Recruiting Compliance

Jenni Stone — Wed, 20 Jul 2022 15:00:00 -0400

Between the Department of Labor (DOL), the Equal Employment Opportunity Commission (EEOC), and the rest of the alphabet soup of government agencies, employers definitely have their hands full when it comes to maintaining compliance over hiring decisions. This situation is especially true for small and medium-sized employers, who can already be stretched thin when it comes to their resources in general.

In this week’s episode we share an overview of some critical compliance laws that HR must maintain throughout the recruiting process.

Thank you for watching this video. We will continue to keep you updated on the changing landscape of Human Resources and address any topic area you wish to learn more about regarding HR and HR Compliance. Please leave a comment below as we value your feedback or if you have an HR question ask and we just might make your video!

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S09E11 -HR Rescue: Ways To Avoid Wage and Hour Penalties

Jenni Stone — Wed, 13 Jul 2022 15:00:00 -0400

In this week’s episode we share 5 quick tips to avoid wage and hour penalties.

Thank you for watching listening to this podcast. We will continue to keep you updated on the changing landscape of Human Resources and address any topic area you wish to learn more about regarding HR and HR Compliance. Please leave a comment below as we value your feedback or if you have an HR question ask and we just might make your question our next episode!

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S09E10 - HR Rescue: End of Roe v Wade Raises Questions for Employers

Jenni Stone — Wed, 06 Jul 2022 15:00:00 -0400

In the wake of the Supreme Court's decision in Dobbs v. Jackson Women's Health Organization, which held that the Constitution does not protect a right to abortion, employers face challenges in areas ranging from benefit plans to social media to off-duty conduct policies and more. The implications of the Dobbs decision are sure to be felt for years to come, and the legal landscape is likely to evolve quickly. Employers should review their policies alongside applicable federal, state and local law and clearly communicate any changes to employees.

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S09E09 - HR Rescue: EEOC Warns of ADA Violation Potential From AI Tools

Jenni Stone — Wed, 18 May 2022 15:00:00 -0400

Using artificial intelligence (AI) and other software tools to make employment decisions may lead to disability discrimination in violation of the Americans with Disabilities Act (ADA), according to new guidance from the Equal Employment Opportunity Commission (EEOC). In this week’s episode we share steps an employer using AI or algorithmic decision-making tools can take to reduce the chances of violating the ADA.

Thank you for listening to this episode. We will continue to keep you updated on the changing landscape of Human Resources and address any topic area you wish to learn more about regarding HR and HR Compliance. Please leave a comment below as we value your feedback or if you have an HR question ask and we just might make your question our next podcast!

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S09E08 - HR Rescue: Reports Are Not Data Analytics

Jenni Stone — Thu, 05 May 2022 14:47:00 -0400

Reports are not data analytics. Reports are snapshots of data gathered into informational summaries. HR possesses large quantities of people data. By analyzing this data, HR is able to become a strategic partner that relies on proven and data-driven predictive models. So, if you’re an HR Department of One, with no budget, and no special technology tools to help, where do you start?" In this episode, we’ll share how you can get started!

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S09E07 - HR Rescue: Drunk at Work - What HR Should Do

Jenni Stone — Wed, 27 Apr 2022 15:00:00 -0400

So what do you do when you suspect one of your employees is under the influence? Reporting to work drunk, or worse yet, drinking while at work? This week we’ll share best practices for dealing with this situation.

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S09E06 - HR Rescue: Engaging Remote Workers

Jenni Stone — Wed, 20 Apr 2022 15:00:00 -0400

An engaged workforce provides clear benefits to an employer in the form of increased productivity and profitability, higher retention levels and lower absenteeism. Awareness of the challenges of remote work can help employers prepare and take steps to minimize the impact of those challenges on employees' engagement and productivity. In this week’s episode, we share tips managers can use to help employees who work remotely remain engaged.

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S09E05 - HR Rescue: Mental Health and the Workplace

Jenni Stone — Wed, 13 Apr 2022 15:00:00 -0400

Most employers have already made a substantial investment in benefits offerings that can help promote the mental health of their employees. However, offering these benefits alone is not enough, especially when employees may not even know they are available. In this week’s podcast, HR expert Jenni Stone, shares some best practices and tips for encouraging employees to take advantage of all the resources and benefits in its catalog by using a wide range of forums to deliver engaging benefit messages.

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S09E04 - HR Rescue: Willful Misclassification Costs Staffing Agency $7.2 Million

Jenni Stone — Wed, 23 Mar 2022 15:00:00 -0400

A medical staffing agency has been ordered to pay more than $7.2 million in back wages and other damages because it willfully misclassified about 1,100 workers as independent contractors rather than employees. As a result, the workers were denied overtime when they worked more than 40 hours in a workweek, as required by the Fair Labor Standards Act (FLSA).

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S09E03 - HR Shield: Warehouse and Logistics Industries Target for DPL Enforcement

Jenni Stone — Wed, 16 Mar 2022 15:00:00 -0400

The US Department of Labor (DOL) has announced an initiative to ensure warehouse and logistic workers' wages and workplace rights are protected. The initiative is in response to increased pressures on the economic supply chain, which has resulted in a strain on the warehouse and logistics industry, including delivery drivers, truck drivers and others.

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S09E02 - HR Rescue: Top 10 Employment Trends You Can Expect To See In 2022

Jenni Stone — Wed, 09 Mar 2022 15:00:00 -0400

The Fisher Phillips Wage and Hour Practice Group recently provided their predictions for what employers could expect to see in the wage and hour field over the next year as part of their FP Forecast series. In this weeks’ podcast HR expert, Jenni Stone, shares the top 10 trends you can expect to see in 2022 – and how you should proactively prepare.

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S09E01 - HR Rescue: What Businesses Should Do as CDC Loosens COVID-19 Mask Guidelines

Jenni Stone — Wed, 02 Mar 2022 15:00:00 -0400

As most states lift their mask mandates, the Centers for Disease Control and Prevention (CDC) announced that the agency has adopted new metrics for determining whether to recommend face coverings – a shift that will result in most Americans no longer being advised to wear masks in indoor public settings. By moving away from looking solely at the number of COVID-19 cases in a given area but instead taking into account local hospitalizations and hospital capacity, the updated metrics will create room for businesses and employers to revisit their own approaches to masking policies. What should you know about these changes before making a decision for your organization?

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S08E15 - HR Rescue: How to give better employee feedback

Jenni Stone — Thu, 03 Feb 2022 15:00:00 -0400

The feedback you give employees often falls on deaf ears. So how can you be heard? The answer, give more meaningful feedback – whether it’s negative or positive – to make an impact.

Most employees can turn negative feedback into something positive. Even better, most employees can take positive feedback to a higher level … as long as you make it meaningful. In this week’s episode, we’ll share 4 steps to achieve that.

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S08E14 - HR Rescue: When Covid-19 Can Qualify as ADA Disability

Jenni Stone — Thu, 27 Jan 2022 15:00:00 -0400

The Equal Employment Opportunity Commission (EEOC) set forth its stance on when COVID-19 can be a "disability" under Title I of the Americans with Disabilities Act (ADA) and thereby trigger the law's reasonable accommodation requirements and discrimination protections.

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S08E13 - HR Rescue: What Do Your Candidates Say About Your Hiring Process?

Jenni Stone — Thu, 20 Jan 2022 15:00:00 -0400

In any city, on any street in the United States, you are bound to find endless rows of “Now Hiring!” signs. “No experience necessary! Signing bonus!”

As employers set out to recover from the pandemic-related shutdown, it’s abundantly clear that candidates have become far more selective. While job openings have increased by 35% since the start of the pandemic, job applications are down. So how can employers combat this crisis? Focus on what matters, the candidate experience.

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S08E12 - HR Rescue: 2022 Workplace Trends

Jenni Stone — Wed, 12 Jan 2022 15:00:00 -0400

Since the pandemic began, the daily workplace has never looked the same. Within a blink of an eye, remote work became the new norm in 2021, even for employees who had never worked from home a day in their life. On top of that, the Great Resignation changed the workplace forever, leaving companies with no choice but to reevaluate their hiring and retention strategies. As we enter 2022, many are still trying to figure it all out. So, looking ahead into this year, what will the daily workplace look like?

Thank you for listening this episode. We will continue to keep you updated on the changing landscape of Human Resources and address any topic area you wish to learn more about regarding HR and HR Compliance. Please leave a comment below as we value your feedback or if you have an HR question ask and we just might make your question our next podcast!

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S08E11 - HR Rescue: How to Discipline Misconduct Related to Social Media

Jenni Stone — Wed, 08 Sep 2021 13:00:00 -0400

Employers are in an uncharted area with the continuing evolution of social media, its increased use in the workplace for personal as well as work purposes and with attempting to figure out how to handle what had previously been simply perceived as misconduct. Moreover, what is considered work time or how far the reach of an organization may legally stretch into employees' zones of privacy is morphing into something that is as of yet not fully defined. While social media use continues to expand, there are ways in which an employer may carefully navigate the investigatory and disciplinary landscape and successfully support and manage its workforce, while simultaneously navigating around the potential legal missteps. In this episode HR expert Jenni Stone shares the steps to evaluate specific situations.

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S08E10 - HR Rescue: OSHA Updates Workplace Coronavirus Guidance

Jenni Stone — Wed, 01 Sep 2021 13:00:00 -0400

The Occupational Safety and Health Administration (OSHA) has updated its workplace coronavirus guidance to, among other things, reflect recommendations from the Centers for Disease Control and Prevention (CDC) on masks and testing for fully vaccinated workers. In this episode, HR expert Jenni Stone shares what the CDC and OSHA now recommend in regard to fully vaccinated employees.

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S08E09 - HR Rescue: Answers to Common Questions About COVID-19, from vaccinations to masks.

Jenni Stone — Fri, 27 Aug 2021 09:37:00 -0400

Employers face several challenges in bringing employees back to traditional workspaces after this life-changing event. Employees may be anxious and fearful to return because of health concerns for themselves or vulnerable family members. They could now have complications with child or elder care that they did not previously. Some employees may simply prefer not having to commute to work every day. Handling these issues with compassion and consistency is essential, especially given the tightening of the job market. Even in the best of times, failure to retain good employees meant a hit to the bottom line. In this episode, HR expert Jenni Stone shares answers to the most common questions we get from our small business clients.

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S08E08 - HR Rescue: Preventing and Correcting Discrimination and Harassment in a Remote Environment

Jenni Stone — Thu, 22 Jul 2021 10:00:00 -0400

While remote work offers many benefits for both employees and employers alike, the lack of visibility can create an environment where discrimination and harassment go unnoticed and uncorrected. In addition, the blurring of boundaries between work and home may prompt some employees to engage in behavior they would avoid in an office, and the conditions of remote work may have a disparate negative impact on certain protected groups. It is critical for any employer with a remote or hybrid workforce to take steps to prevent these risks from materializing and promptly correct any incidents of discrimination or harassment that do occur. In this episode HR expert, Jenni Stone, share steps an employer with a remote or hybrid workforce should take to prevent and correct workplace discrimination and harassment.

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S08E07 - HR Rescue: Vaccination Status, Disclosure and Badges Oh My!

Jenni Stone — Wed, 07 Jul 2021 15:00:00 -0400

Employers may be wondering when supervisors can be told about employees' vaccination status and whether workers can wear badges indicating they've been vaccinated. The answer is complicated by the fact that vaccination status is considered confidential medical information, according to the Equal Employment Opportunity Commission (EEOC). In this week’s episode HR expert, Jenni Stone talks about vaccination status, disclosure considerations and more!

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S08E06 - HR Rescue: How to Create a Culture that Provides Psychological Safety

Jenni Stone — Wed, 23 Jun 2021 15:00:00 -0400

Psychological safety is a term referring to a belief that one can voice their concerns, ask questions, speak up or make mistakes without the risk of punishment or humiliation. It is an important inclusion issue that employers cannot afford to ignore. Projects with greater psychological safety have been shown to have a greater likelihood of success and innovation because employees are more comfortable speaking up and sharing their thoughts. Conversely, a lack of psychological safety in the workplace leads to disengagement, staff turnover, recruiting costs and other adverse effects. In this week’s podcast HR expert Jenni Stone shares steps an employer can take to create a culture that provides psychological safety.

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S08E05 - HR Rescue: Job Descriptions and Why You Need Them

Jenni Stone — Wed, 02 Jun 2021 15:00:00 -0400

Job descriptions aren’t just a list of duties for a given employee, they’re a key document for day-to-day management, compliance, employer brand and recruiting. Job descriptions codify expectations and relationships — they’re a foundation for building performance reviews, understanding what metrics are most important in managing your company’s workforce, creating a fair a pay scale, and simply, a document that helps prevent misunderstanding and abuse. In this week’s episode HR expert, Jenni Stone shares why job descriptions are important and best practices.

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S08E04 - HR Rescue: How to Address COVID-19 Vaccination Conflicts in the Workplace

Jenni Stone — Wed, 26 May 2021 15:00:00 -0400

COVID-19's impact on the workplace isn't over yet. As vaccines are made more widely available, employers are faced with new considerations and concerns, including how employees' differing opinions on the coronavirus vaccine could result in conflicts in the workplace. Regardless of your organization's policy on COVID-19 vaccinations, it is time to put a communication plan in place to address concerns and conflicts that may arise surrounding this controversial topic.

Don't wait until a problem arises to help supervisors and managers learn to recognize and deal with situations that are not only disruptive, but also pose significant compliance risk to the organization. Preparing now is the key to minimizing the potential for conflicts in the future. In this week’s episode we share steps an employer can take to prepare for and respond to vaccine-related employee conflict.

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S08E03 - HR Rescue: Addressing Burnout in the Workplace

Jenni Stone — Thu, 13 May 2021 15:00:00 -0400

Burnout is real, and it has real impacts on employee productivity and mental health within and outside of the workplace. When employees are suffering from burnout, anxiety, depression or other mental health issues, their ability to do their work diminishes. Experts point out that the root causes of burnout are created at the organizational level. As such, it requires an organizational solution, rather than placing the burden on the shoulders of the individuals who are suffering burnout. In this week’s episode, we share five steps that can help prevent burnout in an organization.

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S08E02 - HR Rescue: Remote Work as the New Normal Post-Pandemic

Jenni Stone — Wed, 05 May 2021 15:00:00 -0400

The effects of the coronavirus will reverberate in US workplaces for years, and there will never be a return to the pre-pandemic state of "normal." Given the sweeping impact, it is not too early to start considering what the world of work will look like after the most immediate crisis has passed. For many employers, the biggest permanent change will be a more remote - or entirely remote - workforce. In this week’s episode HR expert Jenni Stone shares some key considerations to keep in mind as businesses move to a more distributed model.

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S08E01 - HR Rescue: Diversity, Equity and Inclusion Issues in 2021

Jenni Stone — Thu, 04 Mar 2021 15:00:00 -0400

The focus on diversity, equity and inclusion issues has markedly increased in the last year. Since the violent deaths of George Floyd, Breonna Taylor and others shed new light on racism - including in the workplace - many corporate leaders have been compelled to speak up. This has led employers to reevaluate their diversity, equity and inclusion strategies and view them as a must-have rather than a nice-to-have initiative.

In this week’s episode, IHR expert Jenni Stone will share five critical issues to watch this year to ensure an organization is taking meaningful steps forward when it comes to DEI.

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Subtle Acts of Exclusion: How to Understand, Identify and Stop

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S07E15 - HR Rescue: Microaggressions in the Workplace

Jenni Stone — Tue, 16 Feb 2021 15:00:00 -0400

Many incidents of workplace discrimination take the form of microaggressions. In order to ensure a truly inclusive workplace culture, take steps to prevent these incidents from occurring. A microaggression is an action or incident that is indirect, subtle and possibly unintentional that communicates some sort of bias against a member of a historically marginalized group.

In today’s podcast, we’ll be share steps you can take to reduce the risk of microaggressions and respond when they occur.

Resources Mentioned in Episode:

Microaggressions by Michael Baran & Tiffany Jana.

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S07E14 - HR Rescue: Virtual Career Fairs – An Interview with Becky Copeland, VTCSecure

Jenni Stone — Wed, 03 Feb 2021 15:00:00 -0400

Transcript:

Jenni Stone: Hey, everybody I’m Jenni Stone and you’re listening to Season 7, Episode 14 of HR Rescue. If this is your first time listening, welcome. The HR Rescue podcast provides business owners, new HR professionals, and HR Department of One with solutions and guidance on some of the most common HR issues. You can find us at hr-rescue.com. Come back often and feel free to add the podcast to your favorite RSS feed or iTunes. All links are in the show notes. Now, let’s get into todays episode.

As a direct result of the COVID-19 nation-wide lockdowns, telework has become the norm and workflow has been disrupted. Distance–the new necessity. And this has expanded to include the need for virtual recruitment tools when travel is no longer an option, and social distancing is the new norm.

Organizations who are committed to hiring the best talent and building a diverse workforce, should be considering candidate experience and how to make the recruitment process more accessible to all variations of candidates – including those with disabilities.

In 2019, the U.S. Bureau of Labor Statistics reported 19.3 percent of persons with a disability were employed. In contrast, the employment-population ratio for persons without a disability was 66.3 percent., and many of those who are unemployed face a number of different barriers when it comes to securing a new role.

One of the issues is a lack of relevant assistive technology.

Today we’ll be talking with Becky Copeland from VTC Secure about SOLVES HIRES, a fully accessible Video, Voice, and Real-Time Text Communications Platform designed specifically for recruiting, AND gives your organization the ability to add on and provide Speech to Text for the Hard of Hearing, an interpreter for the Deaf or live translation of 120 languages/dialects.

Becky’s professional journey has been a unique mix of corporate and community related experiences across a wide range of healthcare, medical, educational, marketing and technology services. She started VTCSecure in August 2015 and as CEO manages all aspects of operations, including administration, HR, Finance and Marketing as well as managing technical development and sprints. She also enjoys working directly with new customers working together to set up new accessible services.

Her advocacy for the Deaf community has led her to actively collaborate with both profit and non-profits organizations in her career. Becky’s extensive portfolio in this field has includes organizing educational and outreach events, building an interactive online presence, developing and managing appropriate programs for patients, and procuring funding and other resources, for the deaf and hard of hearing communities.

Jenni: So that's a lot, welcome, Becky!

Becky: Thank you! Thank you for having me. There was a very extensive bio there. I appreciate it.

Jenni: It's very hard to trim down BIOS these days because I want to make sure everybody knows everything about you for sure. So now that I've given a little overview of this of Solves Hires and a little overview of you were just going to jump right into some questions.

Jenni: So start off with, I know that there's a lot of video interviewing platforms out there, and that's not what we're talking about here. This is something completely different. So what makes SOLVES HIRES different than what's out there now.

Becky: I think the big thing that makes it different is because why we developed it and how we developed it. Were a company that actually builds technology for people with disabilities. So that's the arena that we came from. We originally built SOLVES HIRES for some of our partners where the only thing they do is help provide people with disabilities, jobs.

Becky: So we built an online live career fair specifically for those customers. In doing that, once COVID hits travel has stopped. You know people around trying to hire back at an extremely large rate, we realized that SOLVES HIRES could be used not only to help you know all of those people who are being underserved and under hired, who have disabilities, but it can be used by companies as a one stop shop. They can do all their hiring from one platform.

Jenni: OK, that's pretty awesome. So let's talk about affordability. I mean, I know the first thing that I thought about when I saw this, one of the issues is with these types of platforms and products is often the cost, usually requires a business to either spend a good deal money on licensing, software or it's you know, pay per user, or worse yet, you know per interview and sometimes those can be really costly. So how is it different with SOLVES HIRES?

Becky: So the big difference that we were just talking about is it we're an online or on demand live career fair. It's not scheduled. Anybody can use it. You're not scheduling ahead of time using Skype or Zoom or FaceTime. You're creating a 4 hour, 8 hour, couple of day window that anyone can call in. Pick what company, pick what job, they're interested in and get queue to wait for the next representative that can assist them.

Becky: Because of that, we're completely scalable. You can have two agents on and 5 positions, and 200 people call in. You can have 20 companies, 100 HR reps, and thousands of people call in and it is all using the same technology. It's very scalable because we're all just doing it on one server, that allows us to customize and cut the price down. I don't care how many users are going to call, I don't care how many jobs you're going to do, I'm going to charge you based on the length of time that you need the server, and I'm going to charge you based on the amount of agents that you need to log in to take those calls. And because of that it becomes very affordable because I can either strip it down or build it up, depending on what your needs are.

Jenni: OK, in the career fair kind of structure, I'm assuming that oftentimes there's more than one company, so there may be one large career fair and I, as a user or an applicant looking for a job, would come in and say, “oh, I want to apply for HR Shield”. Let me click this button and then I get put into the queue and I can do that by any device. Meaning like mobile or iPad or whatever?

Becky: Yeah, it's one of the things that make us different is you can do several companies, like you said, can all join together to do 1 fair, one company can do a fair just for them with just a multitude of jobs. And you can connect via web on anything computer, tablet, iPhone. You don't have to download anything. It just is a video call directly from your browser.

Jenni: OK, that's pretty easy to use.

Becky: It is!

Jenni: So we know, of course, that candidates with disabilities have different needs when it comes to communication. So how does SOLVES HIRES comply with the Americans with Disabilities Act when applicants actually request accommodations?

Becky: That is a great question. So again, because we're trying to replace “in person”, you know large conference center career fairs, we provide all of those accessibilities that place would have to require for the ADA, and we're able to do it on video.

Becky: Some examples are we can do speech to text for the hard of hearing so we can transcribe everything that the agent says so that someone who is hard of hearing can be able to read along.

Becky: We can also add in a sign language interpreter, so if someone's deaf wants to interview for the job, we can actually bring a remote interpreter in. You know, in the interview via video.

Becky: We have chat capabilities for people who have speech impairments. And also the really cool thing about our web phone is it works with all screen readers. I don't know if you familiar with those, but if you're blind, there's several screen readers out there that kind of read everything on the web page. Lot of web phones because it's just like an installation on the web browser doesn't work. Ours, all of the buttons work with a screen reader, so if you're blind, you can go through the IVBR, pick the job that you need, and be able to access it very easily.

Becky: As well, if you just have some visual impairments, we can, the web phone can be customized for dark background colors, light background colors. You know black with yellow writing, so anyone who also has some visual impairments can set their web phone so that they can see everything accurately.

Jenni: OK now when you mentioned the, for instance, a sign language interpreter, are these folks just on standby when you have a career fair? How does that work? Let's say I get an applicant. Now I need one like you know ASAP in real time. How does that work?

Becky: Yeah, they're basically on standby. Depending on the company, you know, do they want to provide that? Some companies already have a contract with an interpreting agency. I can use any interpreters. It doesn't have to be somebody we use. I can have them log in and be on standby as well, so that's exactly what happens. A deaf person calls in an when they connect to the HR recruiter, we know that and we just add in the interpreter so you see the three screens

Jenni: OK, and this is probably something that would be really good just to even partner with organizations like Abilities you just be able to put on career fairs for these untapped resources really is what this is an opportunity to be able to interview them, so that's fantastic.

Becky: Yep.

Jenni: So what are some other features? I mean, you've obviously touched on quite a few today. What are some other features that people might want to know about that are available with this product?

Becky: Sure, there's a couple things, the first thing I'll say is it's encrypted. That's a question we get a lot. It's encrypted, end to end, everything is private. We do have the ability to record the interview, so if you want to record all the interviews to be able to watch them later. That is a little bit of an extra cost, just because that's a lot of extra, you know, storage and memory, but we can record them. We can do, like I said, pretty much anything of the some of the stuff that's already out there. You can have pre scheduled questions and just record their answers. If people are waiting for a long time and they you know the career fair ends and they never got to talk to somebody, we can have them leave a brief message about themselves with their information.

Becky: So there's lots of, you know a lot of the things that you can already do, we can incorporate into here and then there's, like said, the addition of recording of the live fairs that you can also do to share later.

Jenni: So with the recording you spoke to the encryption and the security piece. How long are we able to access those after a career fair?

Becky: I typically keep them up for about a week. It just depends on a lot of groups actually have like their own Google Drive or SharePoint and their own secure server and a lot of times they'll just ask me to transfer all of that data and the video recordings onto their own server and then that way it's theirs, they can access it and keep it as long as they want.

Jenni: OK, now I know that you spoke to being able to add in or have either on standby, so what about an interpreter as it relates to language. So if I get to Spanish speaking, can you do that as well? Is that something that we can have?

Becky: Yep, so we can do using AI, we can do speech to text that would translate like if you know the recruiter speaks English and the other person speak Spanish, we can take everything that they say and send it to each other via text. And then we also contract with several VRI agencies that do spoken languages. So if you're in a community that you know you're going to have a high volume of people who don't speak the same language, we can either have that included where you can have access to an interpreter, or because everything is on demand and we're doing queuing, we do something called skills based routing. So if you have an agent who speaks Spanish, let's say for example, we can set up in the call flow to ask the person do you speak a different language, and if they click one of the languages that you have an agent available, who knows, we can actually directly route them to the agent that speaks Spanish as well, so that gives you two different options to make sure that the interviewee is able to be understood correctly.

Jenni: OK, that's awesome. So are we able to actually brand this? I mean, is this something that you can brand and put your logos all over? Let's say it's just my career fair. I'm not with anyone else, it's just my company that's putting this on. Can I brand it, can I even like for instance add sponsors as part of that, what does that look like?

Becky: Yeah, and that is a great question and that is the beauty of video because it's video and the person that's waiting, you know they're picking, it's not just an audio phone tree, it's a video phone tree. So the person is seeing images and videos throughout the entire process. You can put your logo. You can have a sponsors page. You can have your sponsors information. The web phone itself, there's a spot that you can brand it with your logo and your name if you want. So even the web phone is branded, it completely is up to how much you know the company really wants to invest in that kind of branding and logo colors.

Jenni: And that would be like even video too? So let's say while they're waiting in queue, I want them to watch a video about the culture of our organization or something they could. These are kind of ancillary things. These aren't necessarily part of your package like these are like little upgrades and things that you would do correct? It's not really…you kind of customized. Each client based on what their needs are.

Becky: I do, you know, images are always included, you know it's an image with, you know, pick 1 for this job pick 2 for this job and then you know we you're still while you're waiting you have video screen time. We can show them pictures, images, interview tips, about the company. And then again if they wanted, you know, if they want to create, you know they have a media department or marketing department and they want to create videos for us just to install that would be included 'cause there's nothing else on our part. If you wanted us to create videos for you and that would again be an extra add-on. But it's something that we offer for those who want it, but not necessarily force it on people so that we can keep the cost low.

Jenni: Gotcha. OK, so where can our listeners find information about SOLVES HIRES? Or how can they connect with you?

Becky: Perfect! I would say first go to our website which is www.vtcsecure.com, there's a whole page on SOLVES HIRES, my information is there that you can email me directly. You can also find us on Facebook, and you can find VTCSecure an myself on LinkedIn, and that's probably one of the quickest ways to get involved, and then I would be happy to schedule a demo, show you what it looks like, and discuss options for people that are interested.

Jenni: Awesome, well, thank you very much for your time today. Becky have really enjoyed learning more about the product has, you know obviously, I think that we're in a time in the world where this is going to be definitely a tool that's going to be used, and I'm definitely a champion for those underserved communities that unfortunately don't have the same types of accesses. It can be very challenging, and again, I strongly believe this is an untapped resource, and giving them the opportunity to be able to apply for and truly be able to submit candidacy for a position you know in the easiest way possible, I think it's fantastic, so any other last words for our listeners before we end today's podcast?

Becky: No, I appreciate your time. Like I said, it's really about getting that underserved market served. And like I said for a lot of companies they don't have the time or the resources to only focus on hiring with disabilities. So we really want this to be a well “don't just do it for them,” you should, but for everybody you know we could do all your hiring and now we were, besides just doing the hiring in general, now you're also making your general hiring accessible, and that's really what the goal is to get everybody included.

Jenni: Right, absolutely. And I think that not being able to well, you can't even find a location to hold a career fair, let alone, you know, just the cost associated with making them, you know, socially, distanced in the masks and all of the other safety things that are coming into play. This really allows an opportunity for a company to just, you know, get out there and do it, and then also just to maybe join forces with other organizations. And you know, and put on a career fair is fantastic, so.

Jenni: And just for our listeners, so I mean Becky will show it to you for free. You know it's not like you know you're going to sign up for anything or be locked into anything or anything like those just reaching out and saying, hey, let me see what this product looks like, and I know that I think what's really great is also just really that you are able to customize and work with each client to create what's going to be best for them so they don't have to buy, and I think, again, that's one of the problems is I have to buy this whole package when I only these four components of it.

Becky: Exactly, exactly.

Jenni: Alright, well, thank you very much, Becky, and we hope that everyone enjoyed today's podcast. We hope you enjoyed today’s podcast. Please subscribe so you never miss an episode of HR Rescue! The opinions expressed in this program do not represent legal advice, nor should they necessarily be taken as the views of HR Shield or its employees.

__________________________________________________________

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S07E13 - HR Rescue: New Employment Laws Kicked in January 1, 2021: Paid Leave, Minimum Wage and Training Top the List

Jenni Stone — Wed, 13 Jan 2021 15:00:00 -0400

HR professionals have faced significant challenges and much change in 2020, with a global pandemic, the economic recession and widespread social unrest each making new demands. Now, as we close out an eventful 2020, let's collectively take a deep breath and hope for calmer times in 2021.

One way to get the year off to a smooth start is to take time now to review the new employment laws that took effect on January 1, determine their impact and get your organization ready to comply. The new laws - more than 100 in total - will affect employers in 27 states and numerous localities.

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S07E12 - HR Rescue: Employer Questions About Coronavirus Vaccines

Jenni Stone — Wed, 06 Jan 2021 17:28:00 -0400

As COVID vaccines are being rolled out, employers are grappling with what it means for their workplace and their employees. While there are many questions and unknowns, guidance is starting to trickle in to assist employees in determining how to address the issue of COVID vaccinations in their workplace. In this week’s episode, we share four of the top questions employers are facing.

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S07E11 - HR Rescue: FFCRA's December 31 Expiration - Ways HR Can Prepare

Jenni Stone — Wed, 16 Dec 2020 15:00:00 -0400

The Families First Coronavirus Response Act (FFCRA), which took effect April 1, requires covered employers to provide eligible employees with temporary job-protected paid sick leave and paid expanded family and medical leave due to certain qualifying reasons related to the COVID-19 pandemic. The FFCRA has a sunset date of December 31, 2020.

In the absence of a law extending the FFCRA's provisions, employers need to be proactive and prepare for the sunset of the FFCRA. The better prepared the employer is, the better it can help manage employee's expectations. In this episode HR expert Jenni Stone shares measures employers can take in advance of the FFCRA's expiration.

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S07E10 - HR Rescue: COVID-19: Employer Rights and Obligations During the Holiday Season

Jenni Stone — Wed, 02 Dec 2020 18:00:00 -0400

The risks and liabilities associated with the COVID-19 pandemic have led a number of employers to consider how to approach the 2020 holiday season. In many cases, updating policies or work rules, or requiring additional information before allowing an employee to return to work, may be advisable.

However, compliance requirements, governmental advisories and employee relations concerns should be taken into consideration before an employer takes a strong stance against an employee traveling, attending gatherings or hosting personal events. An employer should consider its business goals, risk tolerance and existing policies and procedures when navigating the 2020 holidays.

To access forms visit the link below.

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S07E09 - HR Rescue: What We Can Still Learn from Mister Rogers as Adults

Patrick Moraites — Wed, 25 Nov 2020 15:00:00 -0400

We came across an article written for Next Avenue by Shayla Thiel Stern, Shayla is the former Director of Editorial and Content for Next Avenue at Twin Cities PBS. The article was titled, What We Can Still Learn from Mister Rogers as Adults. And as we approach the Thanksgiving Holiday, we felt the lessons shared in this article, will resonate with our listeners.

https://www.nextavenue.org/learn-from-mister-rogers-as-adults/

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S07E08 - HR Rescue: How To Update Your Employee Handbook

Patrick Moraites — Wed, 18 Nov 2020 03:00:00 -0400

As legal developments affecting the workplace take effect, employers should ensure that their employee handbooks and workplace policies are compliant and current. Whether on the federal, state or local level, or related to leaves of absences or pregnancy accommodations, there continues to be a rise of legislation that touches upon employee rights and employer obligations in the workplace.

This episode summarizes federal, state and local trends and legal developments that became effective in 2020 and affect employee-facing policies. This does not include COVID-19-related laws that are temporary in nature (e.g., in effect for a defined period or for the duration of the public health emergency).

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S07E07 - HR Rescue: Post-Election Civility and Productivity in the Workplace

HR Shield — Wed, 11 Nov 2020 20:00:00 -0400

Now that November 3, 2020, is in the past, everyone who expected things to get better or "go back to normal" once the election is over has realized (or is coming to realize) that the subject of civility is going to continue to be an issue in the modern workplace. This is the time to focus on building a company culture that is both civil and productive, in which people are treated with respect and are held accountable for showing respect to others. In this episode, we share best practices to prioritize civility and make it a part of your organization's culture.

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S07E06 - HR Rescue: Conducting Performance Appraisals During the Pandemic

HR Shield — Wed, 04 Nov 2020 21:41:58 -0400

During annual performance evaluations, managers typically consider what an employee has accomplished since their last yearly review, especially in terms of meeting goals and making improvements in targeted areas. This year is very different though. Chances are that what has unfolded since the first quarter of 2020 is drastically different than what anyone could have anticipated during previous evaluation cycle or when performance objectives were set for the current year. When preparing to do 2020/2021 performance evaluations, flexibility is key. In this episode HR expert Jenni Stone shares best practices and suggestion for conduction performance reviews during the pandemic.

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S07E05 - HR Rescue: 5 Pitfalls of Video Interviewing

HR Shield — Wed, 28 Oct 2020 19:00:00 -0400

Screening, uncovering, and selecting top talent takes a lot of practice and a reliable process. In order to better take advantage of every golden interview opportunity that comes your way, you need to know the common pitfalls — and then avoid them. In this episode HR expert Jenni Stone discusses some common pitfalls to video interviewing, like disparate impact, interviewer bias and artificial intelligence. In addition we share best practices for recording video interviews.

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S07E04 - HR Rescue: 8 Best Practices for Conducting Video Interviews

HR Shield — Wed, 21 Oct 2020 19:00:00 -0400

Talent acquisition teams are racing to find ways to make what has historically been a very high-touch human process a virtual one. They are figuring out how to effectively work from home, conduct video interviews, make successful offers (to candidates whom the hiring manager may not have met), and remotely onboard new hires.

And even though we’re eight months into COVID, not every candidate is comfortable being on video and therefore won't' present themselves as well as they would in-person. You can pick up on nonverbal cues via Zoom or any other platform, but they are harder to see. The result – good candidates can come off the wrong way and miss opportunities. So let’s talk about ways to make the most of the technology while minimizing its limitations, here are 8 best practices for conducting video interviews.

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S07E03 - HR Rescue: How to Address Restroom and Locker Room Use by Transgender Employees

HR Shield — Thu, 15 Oct 2020 19:00:00 -0400

Employees who are transgender, transitioning, intersex or cross-dressers may present a challenge to employers when it comes to employee restrooms, locker rooms and changing facilities. Employers should know how to handle such issues and be prepared to address the needs of such individuals as well as their co-workers in order to minimize the risk of employer liability, as well as to ensure personal privacy and confidentiality, and to maintain respect and dignity in the workplace. In this episode HR expert Jenni Stone shares 7 steps employers can take address restroom and locker room use by transgender employees.

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National Conversations: Race, Relationships and Resources

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S07E02 - HR Rescue: Episode 100: DEI. Words matter. Actions matter. Listening matters. Curiosity matters. Compassion matters. A conversation with Tanya Gibson

HR Shield — Wed, 07 Oct 2020 19:00:00 -0400

Today’s guest is Tanya Gibson, PHR (she/her/hers). She is the VP of Diversity, Equity, Inclusion and HR at Big Brothers Big Sisters of America. Tanya believes that it's important for companies looking to rework their diversity, equity and inclusion strategies make bold choices that last longer than just a moment.

In this episode, Tanya and Jenni Stone talk about racial injustice and the effect recent events have had on the workplace, and our employees. We discuss what it is, what it isn’t, and discuss how important it is to listen to others, who aren’t like you. If you wonder how seeing someone’s perspective can help you be a better leader, listen in to this conversation with Tanya.

In this episode you’ll hear:

How leaders can educate themselves to be better prepared to assist their diverse employees.

How Diversity training often activates bias rather than stamp it out.

HR cannot own everything, and sometimes are not the right choice to deliver your DEI solutions.

How to become an ally.

Resources from this episode:

Big Brothers Big Sisters of America Facebook

Big Brothers Big Sisters Website

Harvard Implicit Bias Test

Color blind or color brave? Ted Talk-Mellody Hobson

Find Tanya on LinkedIn

Allyship to Impact, a conversation with Diversity, Equity, Inclusion and Belonging leader, Jared Karol, as he guides a conversation on power, privilege, and whiteness. October 14, 2020 click HERE to register

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S07E01 - How to Address An Employee's Refusal To Wear A Mask During The Pandemic

HR Shield — Wed, 30 Sep 2020 19:00:00 -0400

As employers operate during the COVID-19 pandemic and implement safety and health precautions throughout their workplaces, one issue many are facing is noncompliance with face mask requirements. Whether employers are obligated to require mask wearing by a state or local mandate or taking it upon themselves to require them as a way to reduce the transmission of COVID-19 at work, it is undoubtedly a sensitive situation to confront for various reasons.

In this podcast episode HR expert Jenni Stone shares steps employers can take when addressing an employee who refuses to wear a mask while at work.

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S06E15 - HR Rescue: How to Manage an Independent Contractor

HR Shield — Wed, 23 Sep 2020 19:00:00 -0400

Independent contractors offer an employer flexibility to meet staffing demands and expertise in areas outside of the employer's business. Like the employers that hire them, independent contractors run their own businesses, set their own schedules, balance conflicting demands and generally work in their own offices without direct supervision. Independent contractors are their own bosses; they are not employees. If an employer manages an independent contractor like an employee, they run the risk that a governmental agency or a court could reclassify the independent contractors as an employee, resulting in significant financial liabilities.

In this episode HR expert Jenni Stone shares some best practices for managing an independent contractor.

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S06E14 - HR Rescue: Hiring During the Pandemic-Don't Neglect I-9 Obligations

HR Shield — Wed, 09 Sep 2020 19:00:00 -0400

Normally, I-9 documentation must be examined in person, and the law is very strict about this. Even remote workers must have their documents examined directly by a company official, a notary or some other trustworthy person.

However, in light of the coronavirus pandemic, the US Department of Homeland Security (DHS) has temporarily loosened these restrictions. In this episode we share what’s changed, and what you need to do to comply.

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S06E13 - HR Rescue: Symptoms Over Testing - CDC Return to Work Guidance

HR Shield — Wed, 12 Aug 2020 19:59:19 -0400

The Centers for Disease Control and Prevention (CDC) recently updated its guidance for when it is safe for workers diagnosed with COVID-19 to return to work. Under the updated guidance, the CDC no longer recommends a test-based strategy to determine when an individual may end their at-home isolation, except in certain circumstances. In this podcast HR expert Jenni Stone shares the new guidelines.

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S06E12 - HR Rescue: Disability Accommodations and the Interactive Process

HR Shield — Tue, 04 Aug 2020 20:25:06 -0400

According to the EEOC, it is unclear whether COVID-19 is or could be a disability under the ADA. The CDC has identified a number of medical conditions that may put an individual at a higher risk of a serious illness if they contract COVID-19, (e.g., chronic lung disease, serious heart conditions, diabetes, liver disease). Additionally, the EEOC advises that employees with certain preexisting mental health conditions (i.e., anxiety disorder) may have more difficulty handling the disruption to daily life created by the COVID-19 pandemic.

In this week’s episode, HR expert Jenni Stone shares steps an employer can take if an employee advises their them that they have a medical condition that may be exacerbated by contracting COVID-19, and requests a reasonable accommodation (e.g., remote working), and how communicate with the employee and exchange information in an effort to reasonably accommodate the employee (i.e., engage in the interactive process).

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S06E11 - HR Rescue: Coronavirus (Covid-19): Discrimination and Accommodation Considerations

HR Shield — Wed, 29 Jul 2020 20:38:25 -0400

As employers everywhere confront the global coronavirus (COVID-19) pandemic, they are finding it a constant challenge to protect the health and safety of their workforce; protect the privacy of employee medical information and comply with federal antidiscrimination laws such as Title VII of the Civil Rights Act (Title VII) and the Americans with Disabilities Act (ADA).

In this podcast HR expert, Jenni Stone shares some employment discrimination, accommodation and medical privacy issues to consider during the pandemic.

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S06E10 - HR Rescue: DOL Updates Optional FMLA Forms

HR Shield — Wed, 22 Jul 2020 18:14:18 -0400

The US Department of Labor (DOL) has made changes to several of its Family and Medical Leave Act (FMLA) forms intended to make them simpler and easier to use for employers and employees alike. The DOL said these and other changes will "reduce the time users spend providing information, improve communications between leave applicants and administrators and reduce the likelihood of violations."

In this week’s podcast HR expert Jenni Stone shares the key changes to the forms, as well as several notification obligations for both employers and employees under the FMLA.

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S06E09 - HR Rescue: LGBTQ+ Protections Expanded Nationwide: Time For Employers To Act

HR Shield — Wed, 15 Jul 2020 19:00:00 -0400

Discrimination based on sexual orientation or gender identity is prohibited nationwide. The Supreme Court ruled in June 2020 that terminating an employee merely being gay or transgender is discrimination based on sex in violation of Title VII. In light of this ruling, employers that do not already prohibit discrimination based on sexual orientation and gender identity should update their policies immediately and take several other steps to ensure compliance with the law, and to cultivate a diverse workplace and a culture of tolerance and inclusion. In this podcast HR expert Jenni Stone shares 7 steps you can take today to protect individuals identifying as LGBTQ+ from workplace discrimination.

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S06E08 - HR Rescue: How to Prevent Race Discrimination

HR Shield — Wed, 08 Jul 2020 19:00:00 -0400

Race discrimination in the workplace is illegal under Title VII of the Civil Rights Act of 1964. Discrimination can be overt, such as failing to promote an individual because of their race, but race discrimination can also occur where the employer enacted policies that while not discriminatory in intent had a disparate negative impact on employees of a particular race. An employer also may be liable for race discrimination if an employee suffers harassment on the basis of race in the workplace. Defending a case of race discrimination or harassment is disruptive and expensive, even if the employer is ultimately found not to be liable. Prevention is the best way to avoid this situation.

A well-crafted, rigorously enforced antidiscrimination policy, ongoing training and policy review, and a top-to-bottom commitment to creating and maintaining a workplace free from discrimination can offer substantial protection against race discrimination claims. In this podcast HR expert Jenni Stone shares 11 steps to prevent race discrimination in your workplace.

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S06E07 - HR Rescue: OSHA Guide Return To Work

HR Shield — Wed, 01 Jul 2020 19:00:00 -0400

The Occupational Safety and Health Administration (OSHA) has issued new guidance intended to help nonessential businesses manage their employees' return to work during the ongoing coronavirus pandemic.

The guidance aligns with the three phases President Trump put forward in his Opening Up America Again, consistent with state stay-at-home orders and reopening plans. In this podcast, HR expert Jenni Stone explains the three phases of reopening, and the concerns needed to be addressed by nonessential businesses.

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S06E06 - HR Rescue: Supervisor's Guide to Leading Through the Pandemic

HR Shield — Wed, 13 May 2020 18:45:25 -0400

Leading employees in times of change can be challenging in the best of circumstances. As a supervisor faced with guiding your employees through change due to the COVID-19 pandemic, it is only natural to feel like you are navigating uncharted territory. In many ways, you are doing just that. However, while the circumstances surrounding the current public health crisis are very different from most work-related change, the principles of effective leadership and change management remain the same. In this week’s podcast HR expert Jenni Stone shares a guide for leading through the pandemic.

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S06E05 - HR Rescue: Anticipating and Addressing Employees' Return-to-Work Concerns Post-Pandemic

HR Shield — Wed, 06 May 2020 18:43:28 -0400

With stay-at-home orders starting to lift and businesses preparing to begin the process of resuming regular operations, it's time for HR professionals, managers and other business leaders to start putting in place concrete plans for a return to work. At this pivotal juncture, it's important to take proactive steps to anticipate and address employee concerns related to the COVID-19 pandemic.

As the public health and economic fallout of the COVID-19 pandemic remains top of mind for employers and employees alike, regardless of company size or industry, organizations will be well-served by proactive planning that addresses these key areas: safety, business viability and work-life concerns.

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S06E04 - HR Rescue: Tips for Managing a Team from Home

HR Shield — Wed, 29 Apr 2020 19:22:31 -0400

In response to the uncertainties presented by COVID-19, many companies and universities have asked their employees to work remotely. While close to a quarter of the U.S. workforce already works from home at least part of the time, the new policies leave many employees — and their managers — working out of the office and separated from each other for the first time.

Although it is always preferable to establish clear remote-work policies and training in advance, in times of crisis or other rapidly changing circumstances, this level of preparation may not be feasible. In this episode we share 6 quick and easy tips to managing a team from home.

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S06E03 - HR Rescue: Helping Employees Through Survivor's Guilt in the Wake of a Layoff

HR Shield — Wed, 22 Apr 2020 19:00:00 -0400

When an organization goes through a reduction in force, it is just as important to have a plan in place for working with those who will remain with the organization as it is for those who will be directly affected by job losses. This is just as true for layoffs triggered by a public health emergency such as the COVID-19 pandemic as it is for layoffs caused by more common factors, such as a merger or a decline in customer demand. A manager or HR professional working with the remaining employees must be able to understand and effectively lead through the complicated emotions these employees are experiencing. In this episode HR expert Jenni Stone shares best practices for addressing survivors guilt and effective workplace communication.

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S06E02: HR Rescue - Remote Work as the New Normal Post-Pandemic

HR Shield — Wed, 15 Apr 2020 19:00:00 -0400

The effects of the novel coronavirus will reverberate in US workplaces for years, and there will never be a return to the pre-pandemic state of "normal." Given the sweeping impact, it is not too early to start considering what the world of work will look like after the most immediate crisis has passed.

For many employers, the biggest permanent change will be a more remote - or entirely remote - workforce. In this episode HR expert Jenni Stone shares some key considerations to keep in mind as businesses move to a more distributed model.

Thank you for watching this episode. We will continue to keep you updated on the changing landscape of Human Resources and address any topic area you wish to learn more about regarding HR and HR Compliance. Please leave a comment below as we value your feedback or if you have an HR question ask and we just might make your question our next episode!

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S06E01 - HR Rescue: How to Prepare for a Recession and It's Impact Durning the Coronavirus Pandemic

HR Shield — Fri, 03 Apr 2020 19:00:00 -0400

It is too early to know the full implications of the coronavirus (COVID-19) pandemic, but most experts are in agreement that the economy is headed for a serious downturn. Proactive, advance planning by HR can help businesses weather the worst of the storm while preserving as many jobs as possible.

A recession is a difficult time for an employer, both financially and emotionally. When hard choices need to be made that affect the lives of many people, a head-in-the-sand approach serves neither the business nor its employees. In this episode HR expert Jenni Stone shares five practical steps businesses can take to reduce costs, maximize opportunities and ensure all resources are used to maximum effect in preparation for a possible recession.

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S05E15 - HR Rescue: How to Develop and Maintain Productivity in a Virtual Work Space

HR Shield — Thu, 26 Mar 2020 19:00:00 -0400

Companies are scrambling to establish work from home telecommuting policies in response to the COVID-19 coronavirus. The immediate priorities are the technical prerequisites necessary to get workers connected remotely. The larger challenge is harder to quantify: how to develop and maintain productivity in a virtual work space.

Establishing an effective work environment is critical when working from home. This applies to the physical space, technology, and work habits. The key to a productive home office that balances work & family life is the development of an isolation strategy.

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S05E14 - HR Rescue: Remote Working During the Coronavirus Pandemic

HR Shield — Fri, 20 Mar 2020 14:02:46 -0400

As the coronavirus (COVID-19) outbreak becomes more acute, employers must consider remote working options and implement emergency communications plans.

While an organization already may have been offering flexible work options to certain teams or job classifications, a public health crisis may propel an employer to scale those options to most, if not all, of its workforce.

The Equal Employment Opportunity Commission (EEOC) has stated that remote work is one strategy to control transmission of the coronavirus. Federal, state and local labor agencies are following Centers for Disease Control (CDC) recommendations for social distancing and limiting face-to-face contact. The Occupational Safety and Health Administration (OSHA) enforces an employer's legal requirement to provide a workplace free from recognized hazards.

Based on these recommendations and compliance requirements, an employer should strongly consider making remote working options available to as many workers as possible. Even if an employee is not generally allowed to work remotely due to particular job duties or the employer's industry (e.g., healthcare), employees with disabilities that put them at high risk for complications associated with COVID-19, or employees who may be pregnant, may request to work remotely as a reasonable accommodation to reduce chances of infection.

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S05E13 - HR Rescue: Coronavirus and the Workplace

HR Shield — Wed, 11 Mar 2020 19:00:00 -0400

Now that the number of confirmed cases of the coronavirus, otherwise known as COViD-19, in the United States are rising, employers should look for ways to protect their employees and workplace. While the coronaviruses are a large family of viruses that cause various illnesses, from the common cold to Severe Acute Respiratory Syndrome (SARS), COViD-19 is a new strain that had not been previously identified in humans. As a result, employers should strive to educate themselves and their employees about COViD-19 and how it affects the workplace.

However, an employer's role is complicated by various legal issues touching upon safety, employee health, job functions and business travel. An employer should consider certain measures to better prepare and protect its employees and the workplace. An employer should also consider workplace strategies relating to COViD-19, along with other infectious diseases.

If you’d like a customizable Coronavirus Guidance Letter to distribute to your employees, please go to www.hr-shield.com, scroll to the bottom of the page and sign up, we’ll send it! Or send me an email directly to support@hr-shield.com.

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S05E12 - HR Rescue: The New Form I-9

Patrick Moraites — Wed, 04 Mar 2020 20:00:00 -0400

The US Citizenship and Immigration Services (USCIS) released a new Form I-9 for employers to sue starting January 31, 2020. Employers may begin using the new form with revision date of 10/21/2019 now or continue to use the prior version of the Form I-9 (revision date 07/17/2017) until April 30, 2020. However, beginning May 1, 2020 employers must use the new form and all previous versions of Form I-9 will be invalid.

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S05E11 - HR Rescue: Managing Contingent Labor

HR Shield — Wed, 26 Feb 2020 20:00:00 -0400

Did you know about 57 million Americans (or 36% of the US workforce) are freelancing, which is defined as performing supplemental, temporary, project- or contract-based work? Based on current growth, a study predicts the majority of the US workforce will be freelancing within the next 10 years.

Using freelancers and other contingent workers – such as independent contractors, leased employees, consultants, on-call workers, part-time workers and temporary employees – can help companies save money, lower their administrative burden, acquire workers with unique skills that their current workforce lacks, and even “test drive” workers before taking them on as full-time employees.

However, using contingent workers can result in a business owing back taxes, benefits and other penalties if a worker is misclassified and can heighten the risks of trade secret leaks, sexual harassment and discrimination.

We share four practical tips to help HR realize the benefits of contingent labor while minimizing the inherent risks.

Thank you for watching listening to our podcast. We will continue to keep you updated on the changing landscape of Human Resources and address any topic area you wish to learn more about regarding HR and HR Compliance. Please leave a comment below as we value your feedback or if you have an HR question ask and we just might make question our next episode!

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S05E10 - HR Rescue: Office Pools

HR Shield — Wed, 19 Feb 2020 20:00:00 -0400

Workplace betting pools, fantasy leagues and bracket challenges can be popular at workplaces throughout the year, with key events like the Super Bowl and the NCAA College Basketball Tournament providing opportunities for gamesmanship and team-building.

While these activities can foster excitement in the workplace and allow employees to find common ground on issues outside of work, an employer should be aware of the downside of office pools.

In this episode HR expert Jenni Stone covers some key tools and resources to help an employer manage employees effectively and reduce the risk of liability.

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S05E09 - HR Rescue: Lessons on Email Etiquette

HR Shield — Wed, 12 Feb 2020 20:00:00 -0400

In most working environments, there are no hand-written rules surrounding proper email etiquette. Many of us know to avoid the obvious: politically incorrect cartoons, offensive video content, unforgiving language and other questionable materials. But, it’s often the lapses in communication that result in conflict. For example, by simply pressing “forward” without an explanation or introduction, you leave the message’s meaning up to the recipient’s interpretation. You could quickly offend your recipient and create an unnecessary misunderstanding. In this episode HR expert Jenni Stone shares ten helpful guidelines. I encourage you to share them with your office!

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S05E08 - HR Rescue: Reports are Not Data Analytics

HR Shield — Fri, 07 Feb 2020 20:00:00 -0400

According to a study by Harvard Business Review Analytic Services, while 67 percent of CEOs receive reports on basic HR metrics, only 24 percent are briefed on analytics that connect people metrics to business metrics. Ultimately, there is still a disconnect between strategically significant HR activities and what is captured in HR metrics. HR possesses large quantities of people data. By analyzing this data, HR is able to become a strategic partner that relies on proven and data-driven predictive models, instead of relying on gut feeling and soft science.

Thank you for watching listening to this episode. We will continue to keep you updated on the changing landscape of Human Resources and address any topic area you wish to learn more about regarding HR and HR Compliance. Please leave a comment below as we value your feedback or if you have an HR question ask and we just might make your question our next podcast!

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S05E06 - HR Rescue: IRS Debuts the 2020 Form W-4

HR Shield — Wed, 22 Jan 2020 20:00:00 -0400

The IRS released the completely redesigned calendar year 2020 Form W-4 on December 4, 2019. The form was overhauled to comply with the 2017 federal tax reform law, which suspends personal exemptions and withholding allowances through 2025. Employers use Form W-4 to calculate each employee's income tax withholding. On prior versions of the form an employee's income tax withholding was determined by the number of withholding allowances the employee indicated on the form and the employee's tax status - single, married filing jointly or married but withholding at the higher single rate. Beginning in 2020, an employee's income tax withholding is determined based on the employee's tax status and adjustments (allowances have been eliminated). The 2020 form also contains a new tax status: Head of Household.

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S05E05 - HR Rescue: Wage and Hour Violations in a Digitally Connected Workplace

HR Shield — Wed, 18 Dec 2019 20:00:00 -0400

Many workers are digitally connected to their workplace 24/7, which has created enormous potential for wage and hour violations. If an employer requires or allows employees to work, the employee must be paid for all of that time. This means that even if the employer did not ask the employee to work, the employer may still be required to compensate the employee, so long as (1) the employer knows or has reason to believe that the employee is continuing to work, and (2) the employer is benefiting from the work being done. This is true regardless of where the work is performed at. In this episode HR expert Jenni Stone shares steps an employer can take to protect itself.

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S05E04 - HR Rescue: 2019 Year-End Payroll Filing, ACA Reporting

HR Shield — Wed, 04 Dec 2019 20:00:00 -0400

The end of 2019 is quickly approaching, bringing with it a multitude of annual payroll and Affordable Care Act (ACA) information return reporting and filing requirements. Without a solid understanding of all that must be accomplished by federal and state deadlines, meeting year-end obligations can be difficult. Careless mistakes may lead to costly penalties. In this episode HR expert Jenni Stone shares some key tools and resources to help plan and manage year-end challenges.

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S05E03 - HR Rescue: 8 Ways to Say Thank You to Your Employees

HR Shield — Wed, 20 Nov 2019 20:00:00 -0400

The holidays are the perfect time to show your employees how much you value and appreciate them. In the spirit of Thanksgiving, here are some ways to say “Thank You” to your employees. Listen in as HR expert Jenni Stone provides 8 ways to show your appreciation.

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S05E02 - HR Rescue: How To Update Your Employee Handbook For 2020

HR Shield — Wed, 30 Oct 2019 19:00:00 -0400

As legal developments affecting the workplace take effect, employers should ensure that their employee handbooks and workplace policies are compliant and current. Whether on the state or local level or related to leaves of absences or e-cigarette use, there continues to be a rise of legislation that touches upon employee rights and employer obligations in the workplace. In this episode HR expert Jenni Stone share steps to update an employee handbook.

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S05E01 - HR Rescue: Domestic Violence and the Workplace

HR Shield — Wed, 23 Oct 2019 19:00:00 -0400

Domestic violence is a widespread problem, with one in four women and one in nine men being victims of sexual violence, physical violence and/or stalking by an intimate partner according to federal statistics. Although domestic violence usually occurs outside the workplace, it can have tremendous impact on the workplace, as it may lead to reduced productivity and morale, increased employee turnover, strained relationships, poor job performance, rising healthcare costs and attendance issues. Employers should take steps to minimize the risk of liability and keep the workplace safe for victims and co-workers. In managing domestic violence at work.

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S04E15 - HR Rescue: Bring Your Own Device (BYOD) Balancing the Risks with the Benefits

HR Shield — Wed, 16 Oct 2019 19:00:00 -0400

An increasing number of employers are allowing their employees to use their own personal mobile devices for work purposes, a trend known as BYOD. In fact, as many as 80 percent of smartphones used for work are reportedly employee-owned. But this increased usage of personal devices also brings with it some potential pitfalls for employers. Despite the many risks of BYOD, there are some smart security measures employers can take to minimize liability and that there are even some benefits for employers that institute a strong policy. In this episode HR expert Jenni Stone provides several tips your organization can put into practice.

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S04E14 - HR Rescue: When Good Employees Leave

HR Shield — Wed, 18 Sep 2019 19:00:00 -0400

They’re professional, they’re proactive, they’re profitable… and then, they leave! Why is it that good employees seek out more? As an HR professional, or a manager, you need to ensure your best employees stay within your organization. Knowledge is the key to success, and knowing why good employees leave can prevent costly departures in the future. Listen in as HR expert Jenni Stone provides useful tips on how to help with your companies retention.

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S04E13 - HR Resuce: The Importance of Having an Experienced Small Business Accountant

HR Shield — Wed, 11 Sep 2019 19:00:00 -0400

As a business owner, you need to invest every ounce of physical, mental and emotional energy you have into staying ahead of the competition and growing your bottom line. A good accountant will help you maintain compliance and avoid costly fines – with the Internal Revenue Service (IRS). Business owners can face various penalties for failures related to Federal, state and local tax matters, resulting in fines, forfeiture of property and in extreme cases, jail time! Any of these tax problems can devastate your business so it’s very important to have a good accountant who knows his/her stuff!

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S04E12 - Hr Rescue: What’s the Employer Responsibility for Unemployment Benefits?

HR Shield — Thu, 05 Sep 2019 20:57:16 -0400

Paying federal and state unemployment taxes is not optional. Small businesses, especially, might not be aware of their responsibilities when it comes to filing or responding to claims. It’s important to know all of the rules because not paying them or paying them incorrectly could result in penalties. In this episode HR expert Jenni Stone we share where unemployment taxes come from, and what happens when an employee files an unemployment claim.

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S04E11 - HR Rescue: 7 Performance Review Tips to Improve Employee Performance

HR Shield — Wed, 21 Aug 2019 19:00:00 -0400

Performance management is rapidly evolving. While it’s true that the traditional, annual review is still useful, it's not enough to keep up with the modern workplace. The best employee performance reviews are positive experiences that motivate and drive high performance. But creating that kind of experience is easier said than done for most managers. In this episode HR expert Jenni Stone shares 7 performance review tips.

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S04E10 - HR Rescue: My Employee Wants to Bring Her Emotional Support Animal into Work, Now What?

HR Shield — Wed, 24 Jul 2019 19:00:00 -0400

Many employers have been experiencing an increase in the number of requests to bring service and emotional support animals to work as a reasonable accommodation under the Americans with Disabilities Act (ADA). When an employee requests to bring an animal into the workplace as an accommodation, employers should engage in the interactive process just as they would do for other accommodation requests, and should follow the same standards and practices that they would otherwise use during the interactive process. In this episode HR expert Jenni Stone shares those best practices.

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S04E09 - HR Rescue: 6 Steps Employers Should Know About Drug and Alcohol Testing

HR Shield — Thu, 18 Jul 2019 19:00:00 -0400

A majority of states have legalized medical marijuana, and a growing number now permit recreational marijuana use as well. So what do these legalization laws mean for employers that wish to conduct drug tests of job applicants and/or their employees? Maintaining a drug-free workplace remains an important priority, as drug usage can create safety concerns and impaired performance. However, complying with these state laws also is critical. The good news for employers is that these state measures generally do not restrict them from maintaining a drug-free workplace. In this episode HR expert Jenni Stone shares 6 key steps an employer can take to implement a legally compliant drug and alcohol testing program.

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S04E08 - HR Rescue: Is an Employment Application Necessary?

HR Shield — Tue, 02 Jul 2019 19:00:00 -0400

So what if you post all your positions on Indeed and then review the resumes? Each posting has “At Will” verbiage and does have the applicant “sign off” that everything is accurate and truthful as submitted. Does that mean you still need the candidate to complete an employment application? The answer is yes! Applications are necessary for several reasons, in this episode HR expert Jenni Stone explains why.

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S04E07 - HR Rescue: Summer Workplace Issues

HR Shield — Wed, 19 Jun 2019 19:00:00 -0400

Summer brings not only warmer days but also some challenging workplace issues such as time off, social events, and summer dress codes. By addressing these issues, HR can make the workplace more productive and efficient, as well as minimize the risk of employer liability. In this episode HR expert Jenni Stone shares some key issues an employer should consider.

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S04E06 - HR Rescue: The Opioid Epidemic and the Workplace

HR Shield — Wed, 12 Jun 2019 19:00:00 -0400

During the 2016-2017 reporting period, more than 50,000 Americans died from an opioid overdose. Fighting the opioid epidemic has become a major priority of the federal and many state governments. The opioid epidemic is affecting the workplace, too. Employees who work under the influence can pose a safety risk to themselves or others; may be more likely to engage in illegal or unprofessional conduct on the job; and generally, are less productive than employees who are not under the influence of drugs or alcohol while at work. Employers can take steps to both prevent drug use and drug-related problems at their workplace and help employees who are suffering from addiction.

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S04E05 - HR Rescue: From Traditionalists to Generation Z: One Size Does Not Fit All

HR Shield — Wed, 05 Jun 2019 19:00:00 -0400

Generational diversity in the workplace is at its highest level ever: five generations work alongside each other at organizations across the country. Because of the potential for broad ranges of workplace experiences and preferences, HR must identify ways to keep diverse groups of employees motivated and engaged. During this time of generational workplace diversity, employers must abandon a "one size fits all" approach in favor of a range of offerings that will appeal to different groups of workers. Four areas are particularly relevant to employers in this regard: workplace flexibility; compensation and benefits; continuous feedback; and technology and innovation. Listen in as HR expert Jenni Stone provides additional insight and details on generational diversity.

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S04E04 - HR Rescue: How to Communicate a Change in FLSA Exemption Status to Employees

HR Shield — Wed, 29 May 2019 19:00:00 -0400

Communicating a change in status to an employee is a delicate matter. Such a change may impact significant areas of an employee's life, including compensation, work schedule, flexibility, work routine, job duties and self-esteem. It is important to communicate a change in exemption status face to face and to be clear, firm and diplomatic. In this episode HR expert Jenni Stone shares 11 steps that may be used to communicate a change in FLSA exemption status to an employee.

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S04E03 - HR Rescue: Preparing for the Proposed FLSA Overtime Regulations

HR Shield — Thu, 23 May 2019 19:00:00 -0400

The US Department of Labor (DOL) has proposed new regulations that would raise the minimum annual salary level for most employees exempt from the overtime requirements of the Fair Labor Standards Act (FLSA) from $23,660 to $35,308. Employers should begin preparing to comply with the new regulations as soon as possible, as they will likely involve time-consuming and potentially costly changes. The DOL projects that the new regulations will take effect in January 2020. In this episode HR expert Jenni Stone reviews 5 tips to help prepare for any changes.

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S04E02 - HR Rescue: 6 Tips for Handling Mental Health and ADA/FMLA Compliance

HR Shield — Wed, 15 May 2019 19:00:00 -0400

With 1 in 4 adults experiencing a mental health impairment in any given year and 1 in 17 persons living with a serious mental health impairment, chances are that an employer at some point will have an employee with mental health concerns. That makes being ADA and FMLA compliant paramount. In this episode HR expert Jenni Stone shares six steps to create a good mental health work environment for employees, while at the same time maintaining compliant policies and practices.

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S04E01 - HR Rescue: Tips for Small Business Websites and Security

HR Shield — Tue, 30 Apr 2019 19:00:00 -0400

At some point every small business looks to launch a website. In this episode we are going to speak website design, security and maintenance, and the importance of strong managed passwords. Listen in as HR expert Jenni Stone interviews webmaster and internet security guru Lonnie West as they cover some best practices for protecting your business.

Thank you for watching this podcast. We will continue to keep you updated on the changing landscape of Human Resources and address any topic area you wish to learn more about regarding HR and HR Compliance. Please leave a comment below as we value your feedback or if you have an HR question ask and we just might make your question our next podcast!

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S03E15 - HR Rescue: What's the Difference Between an Exempt and a Non-Exempt Employee?

HR Shield — Wed, 10 Apr 2019 22:00:00 -0400

One topic that can generate ongoing confusion for business owners is the classification of an employee as exempt or non-exempt. This can be compounded by the fact that failure to comply with the Fair Labor Standards Act and applicable state and local laws and regulations by misclassifying an employee may result in costly penalties. Before addressing some misconceptions, make sure you understand key differences between these employee classifications. In this episode, HR expert Jenni Stone sheds some light on the types of classification.

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S03E14 - HR Rescue: Tell Me About a Time...Bring Your Interviewing Game to the Next Level

HR Shield — Wed, 03 Apr 2019 22:00:00 -0400

The resumes are in, the interviews scheduled, and you print up the same set of behavioral interview questions you’ve been asking for the last 5 years. But know, your candidates are prepared, they’ve researched, prepped, Googled responses to every interview question imaginable. You need to put in the same amount of preparation, your goal is to hire the BEST people, so your interview game needs to be next level. Listen in as HR expert Jenni Stone reviews 7 tips for interviewing!

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S03E13 - HR Rescue: Social Media Strategies for Recruitment

HR Shield — Wed, 20 Mar 2019 23:00:00 -0400

A Jobvite’s recruiting survey found that 83% of respondents used or planned to use social networking this year as a recruitment tool. Over 600 human resources professionals completed Jobvite’s online survey, and not too much surprise, the big sites referenced were LinkedIn, Facebook, and Twitter. Use of and investment in social media recruiting continues to increase, and use of traditional online outlets, such as job boards, continues to decrease. Despite the increase in social media users, many recruiters and organizations still struggle with exactly how to incorporate social media into their recruitment strategies. In this episode HR expert Jenni Stone reviews steps to consider when putting together your social media recruitment strategy.

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S03E12 - HR Rescue: 8 Tips for Writing Great Online Recruitment Ads

HR Shield — Thu, 14 Mar 2019 23:00:00 -0400

Need some tips for writing a great online job board advertisement? Before you begin writing your company’s recruitment advertisement, first consider how much money is available for recruitment and the time frame in which the position needs to be filled. Based on this information, you then can determine the most appropriate media and availability with regards to cost and deadlines. If you plan on placing more than one ad, or will have several openings, developing a brand and consistency in the ads will deliver a good impression to the candidates. In this episode HR expert Jenni Stone provides eight tips for online recruitment advertising.

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S03E11 - HR Rescue: 5 Tips for Being Productive, Not Busy

HR Shield — Thu, 07 Mar 2019 20:00:00 -0400

As an HR Department of One, our job is never just “HR.” We wear many hats, payroll, event planning, accounting, executive assistant, travel planner, safety, facilities, heck sometimes we even do maintenance! Not to mention the countless interruptions we get throughout the day. You know the knock on the door followed by “Got a minute?” turns into 30 minutes, and another task to add to your calendar. So, how do we transition from being busy, to being productive? Listen in as HR expert, Jenni Stone covers 5 Tips on how to stay productive in a disruptive environment.

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S03E10 - HR Rescue: Addressing Employee Mental Health Issues

HR Shield — Thu, 21 Feb 2019 00:00:00 -0400

Mental disorders are common, but widely misunderstood. According to the National Institute of Mental Health, about one in four adults suffer from a diagnosable mental disorder each year. You may see behavior or performance signs that suggest an employee has a mental health problem. As an employer, you have a responsibility both to the individual and the organization to take action if you suspect that this is the case. You may be able to provide the employee with an opportunity to get the supports, professional help, and workplace accommodation they need so that they can continue working productively. In this episode, HR expert Jenni Stone reviews 5 important steps to take when addressing this concern.

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S03E09 - HR Rescue: Love at Work - Handling Workplace Romance

HR Shield — Thu, 14 Feb 2019 00:00:00 -0400

Employees who are dating or are involved in a romantic relationship present unique risks for employers and challenges for the supervisors who manage them. From claims of harassment and unfair treatment to inappropriate conduct and workplace touching, workplace romances can lead to risky and unprofessional behavior. It is essential for an employer to protect its own business interests by establishing expectations for employees and maintaining a professional workplace. Failure to do so may result in claims of discrimination, harassment and unfair treatment. In this episode, HR expert Jenni Stone, provides several tips on how to manage romantic relationships in the office place.

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S03E08 - HR Rescue: Terminating An At Will Emplpyee

HR Shield — Wed, 30 Jan 2019 20:00:00 -0400

The employment at-will doctrine, accepted by nearly all 50 states, provides that either party may terminate the employment relationship at any time, for any reason. Despite the flexibility afforded by employment at-will, agencies, judges and juries in federal and state courts all expect employers to behave rationally and with a good explanation for their actions. In this episode, HR expert Jenni Stone shares important steps for terminating an at will employee for misconduct.

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S03E07 - HR Rescue: Workplace Grief - When a Coworker Dies

HR Shield — Thu, 24 Jan 2019 13:14:16 -0400

When an employee's family member or close friend dies, employers often give them time off work to grieve. But what happens when the person who passes away is a colleague? When bereavement and grief happen to your coworkers, you can be profoundly affected, too–and you also want to know what to do. The employer and coworkers can offer support and assist employees to deal with personal tragedies in the workplace. In this episode HR expert Jenni Stone shares several steps employers can take to help employees through the grieving process.

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S03E06 - HR Rescue: My Employee Just Told Me She's Pregnant - Now What?

HR Shield — Fri, 11 Jan 2019 14:05:59 -0400

One of your employees has just come to you telling you that she is pregnant. You know this is good news. But at that moment, you can only think about one thing - what this means for the company.

Both federal and state laws regulate how employers should treat pregnant women throughout pregnancy and following leaves of absence in connection with childbirth and infant bonding. In this episode HR expert Jenni Stone reviews what steps employers need to do in order to keep claims of pregnancy discrimination at bay.

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S03E05 - HR Rescue: My Employee Got Arrested, Now What?!

HR Shield — Thu, 13 Dec 2018 21:04:54 -0400

It’s a question more employers find themselves asking: “What should I do if one of my employees gets arrested?”

Acting on instinct can lead employers in the wrong direction when it comes to arrested employees. Employers need to consult legal counsel and consider all available options before making any decision on the worker’s job status. Also, it’s important that employers be aware of their employees’ rights and act in accordance with those rights. Making the wrong decision may result in a costly lawsuit. In this week’s episode HR expert, Jenni Stone shares the criteria that should be considered before suspending or discharging an employee based upon an arrest.

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