The Lucretian Swerve

Attributions

While 1% of this episode may be independent thinking, the rest was surely based on influences too countless to cite. Some that clearly remain foremost as inspiration are the article above, Dan Dennett’s work, Sam Harris’ book, the book, Four Views on Free Will, and all by poor undergrad professors that had to put up with the utter annoyance of my stubbornness.

One of the Most Critical Articles to Read on the Topic

• 
  
• Chun SS et al. Unconscious determinants of free decisions in the human brain. Nat Neurosci. 2008 May;11(5):543-5. PMID: 18408715
• 
  

Image by Narcournus

Now on to the ‘cast

Email Part 1 – Email is Not the Problem, You Are!

The Joybox

Deep Work

No Email You Don’t Want to See

Turn off email notifications!

 Receiving

• 
  
• 
  
• 
  
• Touch Once (listen to prior episode)
• 
  
• 
  
• Filter Relentlessly
• 
  
• One Email Address but many! Add the dots! Then you can filter based on this
• 
  
• 
  
• Amazon filters to Deliveries App
• 
  
• 
  
• Filter all messages with the word “unsubscribe” into a separate mailbox
• 
  
• 
  
• 
  
• Do not mark emails as spam UNLESS THEY ARE SPAM
• 
  
• 
  
• Mark Spam Messages as Spam
• 
  
• 
  
• Your Piss Poor Planning is not my Emergency
• 
  
• 
  
• Do not let your email inbox be someone else’s To Do List — Tiago Forte
• 
  
• 
  
• 
  

Processing

• 
  
• 
  
• 
  
• Stop Filing/Foldering
• 
  
• Can Actually Link Emails to Your Task Manager
• 
  
• 
  
• Task Management on Calendar will have the link
• 
  
• 
  
• Better Yet, Create a Email Forward to Your Task Manager Inbox
• 
  
• 
  
• 
  
• Future Homer/Ikigai
• 
  
• 
  
• Avoid the Snooze Button
• 
  
• 
  
• Triage 2 App on IOS
• 
  
• 
  
• 
  

Sending

• 
  
• Is this the right mode of communication
• 
  
• 
  
• 
  
• 
  
• 
  
• Craft a good, useful subject line
• 
  
• 
  
• BLUF-allows contexual understanding
• 
  
• 
  
• CTA upfront if you are making a pitch,
• 
  
• 
  
• Lose the Steps of Back & Forth
• 
  
• 
  
• Use Autofill and Templates
• 
  
• 
  
• Send Later (Boomerang)
• 
  
• 
  
• Emojis / Emoticons b/c tone is tough to relay
• 
  
• 
  
• Compose Better Emails
• 
  
• 
  
• Use Scheduling Programs
• 
  
• 
  
• Send Less emails if you want less emails
• 
  
• 
  
• One idea per email
• 
  
• 
  
• Short is Better
• 
  
• 
  
• BLUF or TLDR
• 
  
• 
  
• Write email like you speak
• 
  
• 
  
• No Reply Necessary
• 
  
• 
  
• If it is important, do not put in the sender until ready to send
• 
  
• Enable undo send in gmail
• 
  
• 
  
• 
  
• Do not CC unless you need to
• 
  
• Don’t Reply All and Take it Off Default
• 
  
• If you don’t want the staff to respond to all, put them in as BCC
• 
  
• 
  
• 
  
• 
  
• 
  
• Prune Forwards and Replies
• 
  
• 
  
• When the Subject Changes–Change the...]]>More on Last Episode

  Email Part 1 – Email is Not the Problem, You Are!

  The Joybox

  
  

  Deep Work

  
  

  No Email You Don’t Want to See

  
  

  Turn off email notifications!

  
  

   

  
  

   Receiving

  • 
    
  • 
    
  • 
    
  • Touch Once (listen to prior episode)
  • 
    
  • 
    
  • Filter Relentlessly
  • 
    
  • One Email Address but many! Add the dots! Then you can filter based on this
  • 
    
  • 
    
  • Amazon filters to Deliveries App
  • 
    
  • 
    
  • Filter all messages with the word “unsubscribe” into a separate mailbox
  • 
    
  • 
    
  • 
    
  • Do not mark emails as spam UNLESS THEY ARE SPAM
  • 
    
  • 
    
  • Mark Spam Messages as Spam
  • 
    
  • 
    
  • Your Piss Poor Planning is not my Emergency
  • 
    
  • 
    
  • Do not let your email inbox be someone else’s To Do List — Tiago Forte
  • 
    
  • 
    
  • 
    
  
  

   

  
  

  Processing

  • 
    
  • 
    
  • 
    
  • Stop Filing/Foldering
  • 
    
  • Can Actually Link Emails to Your Task Manager
  • 
    
  • 
    
  • Task Management on Calendar will have the link
  • 
    
  • 
    
  • Better Yet, Create a Email Forward to Your Task Manager Inbox
  • 
    
  • 
    
  • 
    
  • Future Homer/Ikigai
  • 
    
  • 
    
  • Avoid the Snooze Button
  • 
    
  • 
    
  • Triage 2 App on IOS
  • 
    
  • 
    
  • 
    
  
  

  Sending

  • 
    
  • Is this the right mode of communication
  • 
    
  • 
    
  • 
    
  • 
    
  • 
    
  • Craft a good, useful subject line
  • 
    
  • 
    
  • BLUF-allows contexual understanding
  • 
    
  • 
    
  • CTA upfront if you are making a pitch,
  • 
    
  • 
    
  • Lose the Steps of Back & Forth
  • 
    
  • 
    
  • Use Autofill and Templates
  • 
    
  • 
    
  • Send Later (Boomerang)
  • 
    
  • 
    
  • Emojis / Emoticons b/c tone is tough to relay
  • 
    
  • 
    
  • Compose Better Emails
  • 
    
  • 
    
  • Use Scheduling Programs
  • 
    
  • 
    
  • Send Less emails if you want less emails
  • 
    
  • 
    
  • One idea per email
  • 
    
  • 
    
  • Short is Better
  • 
    
  • 
    
  • BLUF or TLDR
  • 
    
  • 
    
  • Write email like you speak
  • 
    
  • 
    
  • No Reply Necessary
  • 
    
  • 
    
  • If it is important, do not put in the sender until ready to send
  • 
    
  • Enable undo send in gmail
  • 
    
  • 
    
  • 
    
  • Do not CC unless you need to
  • 
    
  • Don’t Reply All and Take it Off Default
  • 
    
  • If you don’t want the staff to respond to all, put them in as BCC
  • 
    
  • 
    
  • 
    
  • 
    
  • 
    
  • Prune Forwards and Replies
  • 
    
  • 
    
  • When the Subject Changes–Change the Subject
  • 
    
  • 
    
  • 
    
  
  

  Following-Up

  Loop Closure

  Auto-Return if no-reply

  
  

  Eliminate Email-Induced Anxiety

  
  

   

  
  

  Random

  Services Mentioned

  Boomerang

  
  

  Sanebox

  
  

  Fastmail

  
  

  Learn Search

   

  
  

  Newsletters

  RSS

  
  

  Email Bankruptcy

  • 
    
  • Consider Sending Out a Message
  • 
    
  
  

  Other Stuff

  Have a strong password

  
  

  Consider 2FA

  
  

  Never put anything important in your work account

  
  

  Download and archive work email

  
  

  Now on to the Show…

  
  

   

  ]]>https://ondeeperreflection.com/?p=3262Wed, 01 Feb 2023 14:02:00 -040037:35falsefullMore on Last Episode https://ondeeperreflection.com/productivity/email-1/ (Email Part 1 - Email is Not the Problem, You Are!) The Joybox Deep Work No Email You Don't Want to See Turn off email notifications! Receiving * Touch Once (listen to https://ondeeperreflection.com/productivity/email-1/ (prior episode)) * Filter Relentlessly * One Email Address but many! Add the dots! Then you can filter based on this * Amazon filters to https://apple.co/3HBPMPq (Deliveries App) * Filter all messages with the word "unsubscribe" into a separate mailbox * Do not mark emails as spam UNLESS THEY ARE SPAM * Mark Spam Messages as Spam * Your Piss Poor Planning is not my Emergency * Do not let your email inbox be someone else's To Do List -- Tiago Forte Processing * Stop Filing/Foldering * Can Actually Link Emails to Your Task Manager * Task Management on Calendar will have the link * Better Yet, Create a Email Forward to Your Task Manager Inbox * Future Homer/Ikigai * Avoid the Snooze Button * https://apps.apple.com/us/app/triage-2/id1585295768?itsct=apps_box_linkanditscg=30200 (Triage 2 App on IOS) Sending * Is this the right mode of communication * https://ondeeperreflection.com/wp-content/uploads/2022/01/2022-01-06-12-46-scaled.jpeg () * Craft a good, useful subject line * BLUF-allows contexual understanding * CTA upfront if you are making a pitch, * Lose the Steps of Back and Forth * Use Autofill and Templates * Send Later (Boomerang) * Emojis / Emoticons b/c tone is tough to relay * https://iridakos.com/programming/2019/06/26/composing-better-emails?utm_campaign=Recomendoandutm_medium=emailandutm_source=Revue%20newsletter (Compose Better Emails) * Use Scheduling Programs * Send Less emails if you want less emails * One idea per email * Short is Better * BLUF or TLDR * Write email like you speak * No Reply Necessary * If it is important, do not put in the sender until ready to send * Enable undo send in gmail * Do not CC unless you need to * Don't Reply All and Take it Off Default * If you don't want the staff to respond to all, put them in as BCC * Prune Forwards and Replies * When the Subject Changes--Change the Subject * Following-Up Loop Closure Auto-Return if no-reply Eliminate Email-Induced Anxiety Random Services Mentioned https://www.boomeranggmail.com/referral_download.html?ref=cduhd (Boomerang) Sanebox Fastmail Learn Search Newsletters RSS Email Bankruptcy * https://www.gmass.co/blog/send-mass-email-to-every-contact-in-gmail-account/ (Consider Sending Out a Message) Other Stuff Have a strong password Consider 2FA Never put anything important in your work account Download and archive work email Now on to the Show... Scott D. WeingartODR - NonViolent Communication
  

  This episode is based on one of the most important books I have ever read: NonViolent Communication – A Language of Life by Marshall Rosenberg

  
  

  
  

  
  

  Nonviolent Communication is one of the most powerful ways of speaking with people that I have ever come across. It eliminates useless strategies like judgment and proving yourself right and instead gives you absolutely tactical techniques to get the things you need for happiness for yourself and your interlocutor.

  
  

  NVC is not a new, gimmicky set of dictum. It boils down the philosophies of Stoicism, the psychological approaches of CBT and cognitive psychology.

  
  

  Marshall Rosenberg was a psychologist trained in the classical analytic, but found it unsatisfying and for the most part, unhelpful.

  
  

  Speaking Giraffe vs. Speaking Jackal

  NVC is not really a theory or a guide to behavior–it is a language!!!

  
  

  Giraffes only hear feelings & needs, never thoughts

  
  

  Jackal language is about judging, criticizing, analyzing, moralizing and accusing. When we feel unfairly treated, accused or when we want to impose our wishes, we tend to use the language of the jackal. Jackal language is separating. Giraffe language is unifying.

  
  

   

  
  

  The System

  There are essentially two major parts–The four component speech creation and emergency empathy

  
  

  The Four Components

  1. Observation without Evaluation

  There’s nothing good or bad but thinking makes it so.

  
  

  Shakespeare in Hamlet

  Avoid generalization, only

  specifics

  (generally good to avoid the past as well)

  
  

  Separate the observation from the evaluation or better yet, eliminate the evaluation

  
  

  You are the most inconsiderate person–you are always late

  
  

  J Krishnamurti: “observing without evaluating is the highest form of human intelligence”

  
  

  See page 30 for more on pitfalls in observing

  
  

  2. Feeling

  Internal emotional states vs. thoughts/judgment

  
  

  If you can replace I feel with I think–then it is not a feeling

  
  

  If I feel is followed by: that, like, or as if then it is not a feeling

  
  

  If I feel is followed by a name or pronoun (whether he, you, or I), then it is not a feeling

  
  

  Eliminate the feel–and see if it still works I feel sad to I’m sad works. I feel

  
  

  Could you feel it alone on a desert island–Ignored is not a feeling, unimportant is not a feeling, resentment is not a feeling b/c they require another to judge/act. It is a thought about how someone else is judging us

  
  

  
  

  
  

  p.45 has a list of positive and negative feelings

  
  

  
  

  Stoicism/CBT–We are the only ones responsible for our feelings

  
  

  We are responsible for everything we do (Replace I have to with I choose to)

  
  

  Do not connect the feelings to the observations through cause and effect. They relate–they are not caused by.

  
  

  When I observe X, I feel Y

  
  

  Even break it down to good/bad

  
  

  People are disturbed not by things, but by the view they take of them –Epictetus

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  “There is nothing either good or bad, but thinking makes it so” from

  “Hamlet” by William Shakespeare

  
  

  
  

  
  

  
  

  3. Needs

  Rosenberg identifies human needs as safety, understanding, respect, warmth,

  
  

  autonomy, etc. When needs are expressed indirectly through assessments

  
  

  and...]]>
  

  This episode is based on one of the most important books I have ever read: NonViolent Communication – A Language of Life by Marshall Rosenberg

  
  

  
  

  
  

  Nonviolent Communication is one of the most powerful ways of speaking with people that I have ever come across. It eliminates useless strategies like judgment and proving yourself right and instead gives you absolutely tactical techniques to get the things you need for happiness for yourself and your interlocutor.

  
  

  NVC is not a new, gimmicky set of dictum. It boils down the philosophies of Stoicism, the psychological approaches of CBT and cognitive psychology.

  
  

  Marshall Rosenberg was a psychologist trained in the classical analytic, but found it unsatisfying and for the most part, unhelpful.

  
  

  Speaking Giraffe vs. Speaking Jackal

  NVC is not really a theory or a guide to behavior–it is a language!!!

  
  

  Giraffes only hear feelings & needs, never thoughts

  
  

  Jackal language is about judging, criticizing, analyzing, moralizing and accusing. When we feel unfairly treated, accused or when we want to impose our wishes, we tend to use the language of the jackal. Jackal language is separating. Giraffe language is unifying.

  
  

   

  
  

  The System

  There are essentially two major parts–The four component speech creation and emergency empathy

  
  

  The Four Components

  1. Observation without Evaluation

  There’s nothing good or bad but thinking makes it so.

  
  

  Shakespeare in Hamlet

  Avoid generalization, only

  specifics

  (generally good to avoid the past as well)

  
  

  Separate the observation from the evaluation or better yet, eliminate the evaluation

  
  

  You are the most inconsiderate person–you are always late

  
  

  J Krishnamurti: “observing without evaluating is the highest form of human intelligence”

  
  

  See page 30 for more on pitfalls in observing

  
  

  2. Feeling

  Internal emotional states vs. thoughts/judgment

  
  

  If you can replace I feel with I think–then it is not a feeling

  
  

  If I feel is followed by: that, like, or as if then it is not a feeling

  
  

  If I feel is followed by a name or pronoun (whether he, you, or I), then it is not a feeling

  
  

  Eliminate the feel–and see if it still works I feel sad to I’m sad works. I feel

  
  

  Could you feel it alone on a desert island–Ignored is not a feeling, unimportant is not a feeling, resentment is not a feeling b/c they require another to judge/act. It is a thought about how someone else is judging us

  
  

  
  

  
  

  p.45 has a list of positive and negative feelings

  
  

  
  

  Stoicism/CBT–We are the only ones responsible for our feelings

  
  

  We are responsible for everything we do (Replace I have to with I choose to)

  
  

  Do not connect the feelings to the observations through cause and effect. They relate–they are not caused by.

  
  

  When I observe X, I feel Y

  
  

  Even break it down to good/bad

  
  

  People are disturbed not by things, but by the view they take of them –Epictetus

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  
  

  “There is nothing either good or bad, but thinking makes it so” from

  “Hamlet” by William Shakespeare

  
  

  
  

  
  

  
  

  3. Needs

  Rosenberg identifies human needs as safety, understanding, respect, warmth,

  
  

  autonomy, etc. When needs are expressed indirectly through assessments

  
  

  and behavioural diagnoses, people are likely to hear criticism and

  
  

  behave defensively or start talking back.

  Needs

  
  

  
  

  
  

  https://github.com/cognitivetech/Marshall-Rosenberg-NVC/blob/master/NVC-Training-3_The-4-Part-Model_Marshall-Rosenberg_transcript.md#universal-human-needs

  
  

   

  
  

  To be Heard!!!!!!!!!!!!!!!!!!!!!!

  
  

  
  

  
  

   

  
  

  4. Requests

  Make the request–would you mind repeating back what you heard me say–I want to make sure I am not causing any misunderstandings

  
  

  Specific, Doable, Optional, Positive Language

  
  

  not vague, sweeping, negative, or demands

  
  

  If they refuse, then they must make a counter-request

  
  

  Can you repeat back what I heard–I wasn’t as clear as I needed to be

  
  

  You can never make anyone do anything!!!!

  
  

  All conversation is transactional–when you think it is not, then it is usually b/c you are passively not acceding to the request

  
  

  A request could be for the person to repeat back what they heard

  
  

  I would like to know how you feel about what I just said

  
  

  Or what they are thinking

  
  

  Would you be willing…

  
  

  Whatever is done is given with joy-never a sense of obligation or fear of punishment

  
  

   

  
  

  Logistics of the 4-Parts

  Rapidity / Laconic

  
  

  Speed of Light-connect feeling to needs then immediately connect to request

  
  

  40 words or less then check in with a request

  
  

  • 
    
  • When I see that __
  • 
    
  • 
    
  • I feel __
  • 
    
  • 
    
  • because my need for is/is not met.
  • 
    
  • 
    
  • Would you be willing to __?
  • 
    
  • 
    
  • Need to make NVC sound like normal language otherwise people begin to feel managed
  • 
    
  
  

  My Take

  • 
    
  • Stop (Hand Out) (Stop the Amygdala Hijack)
  • 
    
  • 
    
  • Breathe (Hands Up & Down)
  • 
    
  • 
    
  • Space between Stimulus and Response from Victor Frankl. In the space between is our evaluation of events which creates feelings. Need to let go of this evaluation!
  • 
    
  • 
    
  • Emotions You are Feeling (Hand to Heart)
  • 
    
  • 
    
  • Your Needs or Wants (Hand to Head)
  • 
    
  • 
    
  • Your Request (Hand to Mouth)
  • 
    
  
  

  Emergency Empathy and Empathic Listening

  Self-empathy–When their Jackal language matches your inner jackals–that is the hardest to maintain giraffe ears

  
  

  They are just (badly) expressing feelings and needs

  
  

  Just ask–it is fine if you are wrong

  
  

  Were you saying–give benefit of the doubt

  
  

  Empathy for horrible acts–do you need to do this–only if you want communication and to effect change

  
  

  A great tool for showing empathy is paraphrasing or the repeat-back. This means reflecting back what the other person just said in a way that demonstrates you understand, e.g., if your child says “I hate school!” then you can reply “Are you feeling sad because you’re not enjoying your classes?”

  
  

  This type of question lets the person either agree that you understand, or they will clarify what they really meant. When you’re confronted by an angry person, this tool can be especially helpful. from: Nonviolent Communication Summary: 11 Best Lessons From Marshall B Rosenberg -)  Echos of Negotiation–Make paraphrasing a habit (Chris Voss)

  Are you feeling X because you need Y

  
  

  There is a reason that but is a homophone for butt, when you use it in conflict, it makes you an ass

  
  

  Ask them to clarify their response in terms of a request

  
  

  Do you want advice or for me to just hear you (just assume they don’t want advice until they tell you)

  
  

  4 levels of response evolution

  Blame yourself

  
  

  Blame them

  
  

  Communicate nonviolently

  
  

  Care for their emotions and needs But never by putting yours aside Only if you can genuinely feel the space for it and your needs get met as well

  
  

   

  
  

  Evaluation/Criticism/Praise

  moralistic judgments are a dead end

  
  

  Compliments are just as bad as criticism

  Evaluation is by Observations and feelings

  
  

  What the person did

  
  

  What needs that fulfilled

  
  

  What that made you feel

  
  

  do not give praise only appreciation when i see hear saw heard actions

  
  

  NVC for Conflict Resolution

  Your Needs

  
  

  Their Needs

  
  

  Verify you both understand eachothers

  
  

  Empathy

  
  

  Strategies

  
  

   

  
  

  Keep a list

  
  

  Righting down conversation

  
  

  Roleplay–let them take your role. mediator pretends to be 1 side

  
  

   

  
  

  Ask yourself what was your intention

  
  

   

  
  

   

  
  

  Anger

  do not make judgments

  
  

  Someone cut you off–their kid is in the hospital

  
  

  Anger=unmet needs

  
  

  express feelings and needs

  
  

  Scream nonviolent

  
  

  I feel sad b/c I need!!

  
  

  has imago active listening component

  
  

  The Giraffe No

  Explain the need that prevents you from saying yes immediately followed by a counter-request that embraces both people’s needs

  
  

  How to hear no: receive with joy, express need that prevents, give a counter request

  
  

  Overall Maxims

  There are only feelings and needs

  
  

  The only things people say of any use are Please and Thank You

  
  

  We must value the other person’s needs as much as our own

  
  

  NVC doesn’t equal NICE!!!! NVC is not about pushovers–assertive NVC

  
  

  Doesn’t need to be rigid. You can abridge steps or communicate nonverbally–it doesn’t need to be rote. Intent is what matters

  
  

  Vids to Watch

  San Fran Seminar

  
  

  Now on to the Podcast…

  ]]>https://ondeeperreflection.com/?p=3221Thu, 05 Jan 2023 18:00:00 -040036:04falsefull This episode is based on one of the most important books I have ever read: NonViolent Communication - A Language of Life by Marshall Rosenberg https://www.amazon.com/Nonviolent-Communication-Language-Life-Changing-Relationships/dp/189200528X?crid=1JM1I0HYDGMVFandkeywords=nonviolent+communication+by+marshall+rosenbergandqid=1639500482andsprefix=nonviolent%2Caps%2C172andsr=8-3andlinkCode=li2andtag=emcrit-20andlinkId=ffd38beff6d2bd762ae967323bc97a91andlanguage=en_USandref_=as_li_ss_il () Nonviolent Communication is one of the most powerful ways of speaking with people that I have ever come across. It eliminates useless strategies like judgment and proving yourself right and instead gives you absolutely tactical techniques to get the things you need for happiness for yourself and your interlocutor. NVC is not a new, gimmicky set of dictum. It boils down the philosophies of Stoicism, the psychological approaches of CBT and cognitive psychology. Marshall Rosenberg was a psychologist trained in the classical analytic, but found it unsatisfying and for the most part, unhelpful. Speaking Giraffe vs. Speaking Jackal NVC is not really a theory or a guide to behavior--it is a language!!! Giraffes only hear feelings and needs, never thoughts Jackal language is about judging, criticizing, analyzing, moralizing and accusing. When we feel unfairly treated, accused or when we want to impose our wishes, we tend to use the language of the jackal. Jackal language is separating. Giraffe language is unifying. The System There are essentially two major parts--The four component speech creation and emergency empathy The Four Components 1. Observation without Evaluation There’s nothing good or bad but thinking makes it so. Shakespeare in Hamlet Avoid generalization, only specifics (generally good to avoid the past as well) Separate the observation from the evaluation or better yet, eliminate the evaluation You are the most inconsiderate person--you are always late J Krishnamurti: "observing without evaluating is the highest form of human intelligence" See page 30 for more on pitfalls in observing 2. Feeling Internal emotional states vs. thoughts/judgment If you can replace I feel with I think--then it is not a feeling If I feel is followed by: that, like, or as if then it is not a feeling If I feel is followed by a name or pronoun (whether he, you, or I), then it is not a feeling Eliminate the feel--and see if it still works I feel sad to I'm sad works. I feel Could you feel it alone on a desert island--Ignored is not a feeling, unimportant is not a feeling, resentment is not a feeling b/c they require another to judge/act. It is a thought about how someone else is judging us https://emcrit.org/wp-content/uploads/2021/12/words-that-arent-feelings.jpg () p.45 has a list of positive and negative feelings Stoicism/CBT--We are the only ones responsible for our feelings We are responsible for everything we do (Replace I have to with I choose to) Do not connect the feelings to the observations through cause and effect. They relate--they are not caused by. When I observe X, I feel Y Even break it down to good/bad People are disturbed not by things, but by the view they take of them --Epictetus "There is nothing either good or bad, but thinking makes it so" from "Hamlet" by William Shakespeare ...Scott D. WeingartODR 004 – Email is Not the Problem, You Are! [Email Part 1/X]The ODR Podcast

  On Deeper Reflection is a podcast on making our lives as happy and productive as possible! Today’s episode deals with the bugbear of many in medicine–email.

  Part II is now Up as Well

  
  

  1. Understand the Technology

  • 
    
  • Email is an amazing Technology!
  • 
    
  • Async-Mail
  • 
    
  • 
    
  • Sync-Phone, Telegraph, Text, Chatapps,
  • 
    
  • 
    
  • Email-Asynchronous with instant delivery–but this should not mean instant viewing
  • 
    
  • 
    
  • 
    
  • Philosophy is wrong, not tactics
  • 
    
  • 
    
  • Bad Solutions
  • 
    
  • An article on just keeping emails in inbox misses the entire point. There are only two acceptable solutions and ignoring email is definitely one of them, but inbox zero is the better version of that.
  • 
    
  • 
    
  • 
    
  • Inbox Zero
  • 
    
  • Arrival Rate vs. Departure Rate
  • 
    
  • 
    
  • Every inbox item costs you decision dollars
  • 
    
  • 
    
  • We don’t want to make decisions
  • 
    
  • 
    
  • 
    
  • Too Much Email-No!!!!! Too Much Stuff
  • 
    
  • 
    
  • I Just Check Once Per Day
  • 
    
  • Vs. I set aside time to do Deep Work
  • 
    
  • 
    
  • Analogous to I took Facebook off my phone…
  • 
    
  • 
    
  • 
    
  
  

  2. Email Should Spark Joy

  • 
    
  • Used to have combined work and home
  • 
    
  • 
    
  • Never, ever do this!!!! Separate Work and Email
  • 
    
  • 
    
  • Work Check Once, while at work or every day depending on your job
  • 
    
  • 
    
  • Horrible human being would email on Friday afternoon with something horrible
  • 
    
  
  

  3. Don’t treat an async tech as sync

  • 
    
  • Don’t expect or encourage real-time use
  • 
    
  • 
    
  • It is fine to reply right away, but dissuade the belief that you will consistently
  • 
    
  • 
    
  • Pacing
  • 
    
  
  

  4. Your Email Inbox cannot be your ToDo system

  5. Just 1 Touch

  • 
    
  • DoIt
  • 
    
  • 
    
  • SystemIt
  • 
    
  • 
    
  • DelegateIt
  • 
    
  • 
    
  • SaveIt
  • 
    
  • 
    
  • UnsubIt-goes back to brings joy, true joy–not dopamine hit
  • 
    
  • 
    
  • FilterIt
  • 
    
  • 
    
  • Trashit (actually archive)
  • 
    
  • 
    
  • SpamIt
  • 
    
  • 
    
  • Maybe-Bringit Back Services
  • 
    
  
  

  6. Archive, Don’t Delete

  7. Search, Don’t File

  8. Inbox Elimination to Keep You Honest

  • 
    
  • Too Many Inboxes
  • 
    
  • 
    
  • Gmail Mailboxes
  • 
    
  
  

  9. Cut out Back & Forth Steps

  10. For Some Use cases, Are Slack/Basecamp/Teams the Solution?

  Books to Read

  • 
    
  • You need to prune down to what is important!!!
  • 
    
  • 
    
  • Life Changing! We’ll do a book]]>The ODR Podcast

    On Deeper Reflection is a podcast on making our lives as happy and productive as possible! Today’s episode deals with the bugbear of many in medicine–email.

    Part II is now Up as Well

    
    

    1. Understand the Technology

    • 
      
    • Email is an amazing Technology!
    • 
      
    • Async-Mail
    • 
      
    • 
      
    • Sync-Phone, Telegraph, Text, Chatapps,
    • 
      
    • 
      
    • Email-Asynchronous with instant delivery–but this should not mean instant viewing
    • 
      
    • 
      
    • 
      
    • Philosophy is wrong, not tactics
    • 
      
    • 
      
    • Bad Solutions
    • 
      
    • An article on just keeping emails in inbox misses the entire point. There are only two acceptable solutions and ignoring email is definitely one of them, but inbox zero is the better version of that.
    • 
      
    • 
      
    • 
      
    • Inbox Zero
    • 
      
    • Arrival Rate vs. Departure Rate
    • 
      
    • 
      
    • Every inbox item costs you decision dollars
    • 
      
    • 
      
    • We don’t want to make decisions
    • 
      
    • 
      
    • 
      
    • Too Much Email-No!!!!! Too Much Stuff
    • 
      
    • 
      
    • I Just Check Once Per Day
    • 
      
    • Vs. I set aside time to do Deep Work
    • 
      
    • 
      
    • Analogous to I took Facebook off my phone…
    • 
      
    • 
      
    • 
      
    
    

    2. Email Should Spark Joy

    • 
      
    • Used to have combined work and home
    • 
      
    • 
      
    • Never, ever do this!!!! Separate Work and Email
    • 
      
    • 
      
    • Work Check Once, while at work or every day depending on your job
    • 
      
    • 
      
    • Horrible human being would email on Friday afternoon with something horrible
    • 
      
    
    

    3. Don’t treat an async tech as sync

    • 
      
    • Don’t expect or encourage real-time use
    • 
      
    • 
      
    • It is fine to reply right away, but dissuade the belief that you will consistently
    • 
      
    • 
      
    • Pacing
    • 
      
    
    

    4. Your Email Inbox cannot be your ToDo system

    5. Just 1 Touch

    • 
      
    • DoIt
    • 
      
    • 
      
    • SystemIt
    • 
      
    • 
      
    • DelegateIt
    • 
      
    • 
      
    • SaveIt
    • 
      
    • 
      
    • UnsubIt-goes back to brings joy, true joy–not dopamine hit
    • 
      
    • 
      
    • FilterIt
    • 
      
    • 
      
    • Trashit (actually archive)
    • 
      
    • 
      
    • SpamIt
    • 
      
    • 
      
    • Maybe-Bringit Back Services
    • 
      
    
    

    6. Archive, Don’t Delete

    7. Search, Don’t File

    8. Inbox Elimination to Keep You Honest

    • 
      
    • Too Many Inboxes
    • 
      
    • 
      
    • Gmail Mailboxes
    • 
      
    
    

    9. Cut out Back & Forth Steps

    10. For Some Use cases, Are Slack/Basecamp/Teams the Solution?

    Books to Read

    • 
      
    • You need to prune down to what is important!!!
    • 
      
    • 
      
    • Life Changing! We’ll do a book club on this one ASAP
    • 
      
    
    

    Now on to the Podcast…

    ]]>https://ondeeperreflection.com/?p=3192Fri, 09 Dec 2022 23:46:00 -040033:39falsefullThe ODR Podcast On Deeper Reflection is a podcast on making our lives as happy and productive as possible! Today's episode deals with the bugbear of many in medicine--email. https://ondeeperreflection.com/productivity/email-tactics/ (Part II is now Up as Well) 1. Understand the Technology * Email is an amazing Technology! * Async-Mail * Sync-Phone, Telegraph, Text, Chatapps, * Email-Asynchronous with instant delivery--but this should not mean instant viewing * Philosophy is wrong, not tactics * Bad Solutions * An https://nypost.com/2016/05/20/the-path-to-happiness-is-ignoring-emails-not-deleting-them/ (article) on just keeping emails in inbox misses the entire point. There are only two acceptable solutions and ignoring email is definitely one of them, but inbox zero is the better version of that. * Inbox Zero * Arrival Rate vs. Departure Rate * Every inbox item costs you decision dollars * We don't want to make decisions * Too Much Email-No!!!!! Too Much Stuff * I Just Check Once Per Day * Vs. I set aside time to do Deep Work * Analogous to I took Facebook off my phone... 2. Email Should Spark Joy * Used to have combined work and home * Never, ever do this!!!! Separate Work and Email * Work Check Once, while at work or every day depending on your job * Horrible human being would email on Friday afternoon with something horrible 3. Don't treat an async tech as sync * Don't expect or encourage real-time use * It is fine to reply right away, but dissuade the belief that you will consistently * Pacing 4. Your Email Inbox cannot be your ToDo system 5. Just 1 Touch * DoIt * SystemIt * DelegateIt * SaveIt * UnsubIt-goes back to brings joy, true joy--not dopamine hit * FilterIt * Trashit (actually archive) * SpamIt * Maybe-Bringit Back Services 6. Archive, Don't Delete 7. Search, Don't File 8. Inbox Elimination to Keep You Honest * Too Many Inboxes * Gmail Mailboxes 9. Cut out Back and Forth Steps 10. For Some Use cases, Are Slack/Basecamp/Teams the Solution? Books to Read * https://www.amazon.com/Essentialism-Disciplined-Pursuit-Greg-McKeown/dp/0804137382/ref=sr_1_1?crid=35GWO3CX33V82andkeywords=0804137382andqid=1641486029andsprefix=0804137382%2Caps%2C251andsr=8-1 (You need to prune down to what is important!!!) * https://www.amazon.com/Deep-Work-Focused-Success-Distracted/dp/0349411905/ref=sr_1_1?crid=1NCZ50XJ62D3Tandkeywords=0349411905andqid=1641486076andsprefix=0349411905%2Caps%2C97andsr=8-1 (Life Changing! We'll do a book club on this one ASAP) Now on to the Podcast... Scott D. WeingartODR 003 - Getting Things Done [Part 3/x] Update
    ]]>
    ]]>22a3030c-6a2b-4f2e-9c84-f6b688a62934Wed, 16 Nov 2022 11:34:00 -040024:42falsefullScott D. WeingartODR 002 - GTD Redux - Opportunities, Time, & Future Selves [Part 2/x]
    ]]>
    ]]>d4ff53ce-54cb-4ec6-9b5b-e4ece925aaa5Sun, 02 Oct 2022 11:36:00 -040030:10falsefullScott D. WeingartODR 001 – Getting Shit Done (GTD) [Part 1/x]
    

    So my friend Michelle Lin was kind enough to solicit a “How I Work Smarter” piece on her excellent ALIEM blog. One of the things I mentioned in that piece was a book called Getting Things Done. I’ve since gotten a bunch of questions and comments about the book. I’d like to take a brief diversion from the main topic of EMCrit and discuss a bit about the book and productivity for docs and resuscitationists.

    
    

    GTD on ODR

     

    
    

    The Books

    • 
      
    • Getting Things Done by David Allen (A new edition, the first in years will be out in 3-4 months)
    • 
      
    • 
      
    • The Organized Mind
    • 
      
    
    

    The Philosophy

    A clear mind eliminates stress and allows creativity, so…

    
    

    Capture all the things that need to get done into a logical and trusted system outside of your head and off your mind, and…

    
    

    Discipline yourself to make decisions about all the inputs you let into your life, so that you will always have a plan for next actions that you can implement or renegotiate at any moment

    
    

    (altered from Mindzone Wiki)

    
    

    Problems with the Book

    1. 
       
    2. Mindset of the Author
    3. 
       
    4. 
       
    5. Based on an erstwhile paper-based world
    6. 
       
    7. 
       
    8. Can be read as Dogma
    9. 
       
    
    

    The Steps of GTD

    Collect/Process/Organize/Review/Do

    
    

    1. Collection/Universal Capture

    • 
      
    • Index Cards
    • 
      
    • 
      
    • Drafts for IOS
    • 
      
    
    

    Inbox(es)

    • 
      
    • Email
    • 
      
    • 
      
    • Paper Landing Station (The Traditional/Actual Inbox)
    • 
      
    • 
      
    • Pocket for Web and IOS
    • 
      
    
    

    2. Process

    What is it?

    Is it an action, spam, or something non-actionable you want to keep?

    
    

    Action Processing

    • 
      
    • Decide if you want to Do it, Don’t do it, Delegate it, or Put it in your system
    • 
      
    • 
      
    • Is it a project?
    • 
      
    • 
      
    • What is the physical next action that must occur to bring you 1 step closer to completion
    • 
      
    
    

    Next Actions & Projects

    
    

    
    

    
    

    Reference Processing

    Things you just want to keep or references for actions

    
    

    Eliminate Paper!

    
    

    • 
      
    • Evernote
    • 
      
    • 
      
    • Scansnap Scanner (this item will change your life)
    • 
      
    
    

    
    

    
    

     

    
    

    3. Organize-If you are not doing it right now, put it in the system

    • 
      
    • NirvanaHQ or Omnifocus
    • 
      
    • 
      
    • GCal with Fantastical
    • 
      
    • 
      
    • Add all reference material as links in your...]]>
      

      So my friend Michelle Lin was kind enough to solicit a “How I Work Smarter” piece on her excellent ALIEM blog. One of the things I mentioned in that piece was a book called Getting Things Done. I’ve since gotten a bunch of questions and comments about the book. I’d like to take a brief diversion from the main topic of EMCrit and discuss a bit about the book and productivity for docs and resuscitationists.

      
      

      GTD on ODR

       

      
      

      The Books

      • 
        
      • Getting Things Done by David Allen (A new edition, the first in years will be out in 3-4 months)
      • 
        
      • 
        
      • The Organized Mind
      • 
        
      
      

      The Philosophy

      A clear mind eliminates stress and allows creativity, so…

      
      

      Capture all the things that need to get done into a logical and trusted system outside of your head and off your mind, and…

      
      

      Discipline yourself to make decisions about all the inputs you let into your life, so that you will always have a plan for next actions that you can implement or renegotiate at any moment

      
      

      (altered from Mindzone Wiki)

      
      

      Problems with the Book

      1. 
         
      2. Mindset of the Author
      3. 
         
      4. 
         
      5. Based on an erstwhile paper-based world
      6. 
         
      7. 
         
      8. Can be read as Dogma
      9. 
         
      
      

      The Steps of GTD

      Collect/Process/Organize/Review/Do

      
      

      1. Collection/Universal Capture

      • 
        
      • Index Cards
      • 
        
      • 
        
      • Drafts for IOS
      • 
        
      
      

      Inbox(es)

      • 
        
      • Email
      • 
        
      • 
        
      • Paper Landing Station (The Traditional/Actual Inbox)
      • 
        
      • 
        
      • Pocket for Web and IOS
      • 
        
      
      

      2. Process

      What is it?

      Is it an action, spam, or something non-actionable you want to keep?

      
      

      Action Processing

      • 
        
      • Decide if you want to Do it, Don’t do it, Delegate it, or Put it in your system
      • 
        
      • 
        
      • Is it a project?
      • 
        
      • 
        
      • What is the physical next action that must occur to bring you 1 step closer to completion
      • 
        
      
      

      Next Actions & Projects

      
      

      
      

      
      

      Reference Processing

      Things you just want to keep or references for actions

      
      

      Eliminate Paper!

      
      

      • 
        
      • Evernote
      • 
        
      • 
        
      • Scansnap Scanner (this item will change your life)
      • 
        
      
      

      
      

      
      

       

      
      

      3. Organize-If you are not doing it right now, put it in the system

      • 
        
      • NirvanaHQ or Omnifocus
      • 
        
      • 
        
      • GCal with Fantastical
      • 
        
      • 
        
      • Add all reference material as links in your system
      • 
        
      
      

      Calendar

      Only things that absolutely must happen at this date/time

      
      

      Lists on Task Management System

      
      

      
      

      Especially important to have a someday/maybe list, a waiting list, and have a thorough understanding of scheduled events.

      
      

      4. Review

      Daily

      1. 
         
      2. Try to process all email
      3. 
         
      4. 
         
      5. Kill all paper
      6. 
         
      7. 
         
      8. Clean off Desktop
      9. 
         
      10. 
          
      11. Look at Calendar
      12. 
          
      13. 
          
      14. Look at Focus and Inbox
      15. 
          
      16. 
          
      17. Make a To-Do Card
      18. 
          
      19. 
          
      20. Pack for next day
      21. 
          
      
      

      
      

      Weekly

      (this list is from Mindzone wiki)

      
      

      
      

      1. Loose Papers
      
      

      
      

      • business cards, receipts, etc. – put in in basket for processing
      • 
        
      • 
        
      
      
      1. 
         
      2. 
         
      3. Process Your Notes
      4. 
         
      5. 
         
      6. Previous Calendar Data
      
      
      • 
        
      • review for remaining action items, reference information, etc.
      • 
        
      
      
      1. 
         
      2. 
         
      3. Upcoming Calendar
      4. 
         
      5. 
         
      6. Empty Your Head
      
      
      • 
        
      • write down any new projects, action items, etc.
      • 
        
      
      
      1. 
         
      2. 
         
      3. Review “Projects” (and Larger Outcome) Lists
      
      
      • 
        
      • ensure that at least one kick-start action is in your system for each
      • 
        
      
      
      1. 
         
      2. 
         
      3. Review “Next Actions” Lists
      
      
      • 
        
      • Mark off completed actions & review for reminders of further action steps to capture
      • 
        
      
      
      1. 
         
      2. 
         
      3. Review “Waiting For” List
      
      
      • 
        
      • Records appropriate actions for any needed follow-up & check off received items
      • 
        
      
      
      1. 
         
      2. 
         
      3. Review Any Relevant Checklists
      4. 
         
      5. 
         
      6. Review “Someday/Maybe” List
      
      
      • 
        
      • Check for any projects that may have become active and transfer them to “Projects” & delete items no longer of interest
      • 
        
      
      
      1. 
         
      2. 
         
      3. Review “Pending” and Support Files
      
      
      • 
        
      • Browse through all work-in-progress support material to trigger new actions, completions, and waiting-fors
      • 
        
      
      
      1. 
         
      2. 
         
      
      

      Quarterly

      Higher Level Goals and a super-thorough version of weekly review

      
      

      Yearly

      Vision, Life, Clean Out All Files, Am I going in the right direction?

      
      

      5. Doing

      Happens naturally if you use the method above. However, I alter the canonical method with my daily to-do card and the focus section of nirvana

      
      

      The Initial Dump (this comes first, but is being discussed last)

      • 
        
      • Incompletion Trigger List
      • 
        
      
      

      You will fall off the wagon

      Not a problem, redo the initial dump and start up again

      
      

      Flowcharts

      Here is a pdf of the simplified workflow from DavidAllenCo.

      
      

      A more elaborate version is here:

      
      

      
      

      
      

      GTD Flow from DavidAllenCo

      Other People’s Take

      • 
        
      • Official GTD Site
      • 
        
      • 
        
      • Minezone Wiki Summary
      • 
        
      • 
        
      • Patrick Rhone’s Version (a bit outdated, but concepts are good. pdf)
      • 
        
      • 
        
      • The Email Charter (not really gtd, but worth a look)
      • 
        
      • 
        
      • Want a poster of the image you see above from Aaron Levie, just go to his site
      • 
        
      • 
        
      • A Pattern Language for GTD
      • 
        
      
      

      Please tell me your thoughts on this episode. Use the comments section below

      Update:

      Numerous readers have also recommended doit.im

      
      

      Now on to the Podcast…

      ]]>http://emcrit.org/?p=11900Sat, 03 Sep 2022 18:44:00 -040047:38falsefullhttps://ondeeperreflection.com/wp-content/uploads/2022/01/get-shit-done-mug-4.jpg () So my friend Michelle Lin was kind enough to solicit a "http://www.aliem.com/scott-weingart-work-smarter/ (How I Work Smarter)" piece on her excellent ALIEM blog. One of the things I mentioned in that piece was a book called Getting Things Done. I've since gotten a bunch of questions and comments about the book. I'd like to take a brief diversion from the main topic of EMCrit and discuss a bit about the book and productivity for docs and resuscitationists. GTD on ODR The Books * http://emcrit.org/gtdbook (Getting Things Done by David Allen) (A new edition, the first in years will be out in 3-4 months) * https://www.amazon.com/The-Organized-Mind-Thinking-Information/dp/052595418X/ref=as_sl_pc_ss_til?tag=emcrit-20andlinkCode=w01andlinkId=YWEIKQL4MKCLXCH2andcreativeASIN=052595418X (The Organized Mind) The Philosophy A clear mind eliminates stress and allows creativity, so... Capture all the things that need to get done into a logical and trusted system outside of your head and off your mind, and... Discipline yourself to make decisions about all the inputs you let into your life, so that you will always have a plan for next actions that you can implement or renegotiate at any moment (altered from Mindzone Wiki) Problems with the Book * Mindset of the Author * Based on an erstwhile paper-based world * Can be read as Dogma The Steps of GTD Collect/Process/Organize/Review/Do 1. Collection/Universal Capture * Index Cards * http://agiletortoise.com/drafts/ (Drafts for IOS) Inbox(es) * Email * Paper Landing Station (The Traditional/Actual Inbox) * http://getpocket.com (Pocket for Web and IOS) 2. Process What is it? Is it an action, spam, or something non-actionable you want to keep? Action Processing * Decide if you want to Do it, Don't do it, Delegate it, or Put it in your system * Is it a project? * What is the physical next action that must occur to bring you 1 step closer to completion Next Actions and Projects https://ondeeperreflection.com/wp-content/uploads/2022/01/cascading-for-gtd.png () Reference Processing Things you just want to keep or references for actions Eliminate Paper! * http://evernote.com (Evernote) * https://www.amazon.com/Fujitsu-ScanSnap-iX1500-Document-Scanner/dp/B07J3DB57C (Scansnap Scanner) (this item will change your life) https://www.amazon.com/Fujitsu-ScanSnap-iX1500-Document-Scanner/dp/B07J3DB57C () 3. Organize-If you are not doing it right now, put it in the system * https://www.nirvanahq.com/ (NirvanaHQ) or https://www.omnigroup.com/omnifocus (Omnifocus) * GCal with Fantastical * Add all reference material as links in your system Calendar Only things that absolutely must happen at this date/time Lists on Task Management System https://ondeeperreflection.com/wp-content/uploads/2022/01/SNAG-0010.png () Especially important to have a someday/maybe list, a waiting list, and have a thorough understanding of scheduled events. 4. Review Daily * Try to process all emailScott D. Weingart